Human Resources Coordinator

HR ADMIN - Human Resources Administrator / Coordinator

*** This position will work out of our LTP Branch location in JAMESBURG / CRANBURY NJ *******

Full Time Hourly Position - Monday - Friday Schedule

Our HR Team is Growing! This new position will administratively support our Recruiting, Hiring & On-Boarding process.

Are you a great multi-tasker? Adept with software like ADP / HRIS and EXCEL? Like doing Special Projects, creating Reports? This is a perfect job for you then!

As the northern Regional Zone grows, there will be new opportunities to grow in this role, and take on new or expanded responsibilities. Love to keep learning, challenging yourself? Growing in your HR career? This is a wonderful place to start!

The objective of the HR Administrative Assistant is to provide administrative support to the Human Resources Department by maintaining the day-to-day HR office operations and HRIS and by ensuring that customer service oriented interaction is applied in all HR transactions.

ESSENTIAL JOB FUNCTIONS

Maintain all aspects of the HRIS including all employee records.

Organize, compile, and update company personnel records and documentation.

Distribute, collect, and process New Hire paperwork and communicate new hires/terminations/changes to the Payroll department.

Assist employees with monthly benefits enrollments, including setting up meetings to explain coverage options and assisting in the on-line enrollment process.

Interact with benefits providers regarding enrollments and changes in status, track employee enrollments, monitor benefit billing, audit and approve invoices for payment.

Organize and manage new employee orientation and on-boarding.

Generate complex weekly and monthly reports for the HR department and for periodic auditing purposes.

Process unemployment claims and verifications of employment.

Answer basic employee/manager inquiries and handle transaction for such matters as requests for forms, basic insurance questions, basic payroll questions, banking transactions, timekeeping, etc.

Assist HR with handling FMLA and Worker’s Comp. programs.

Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules).

Process HR credit card expense report.

Assist department with background checks, drug screening and other onboarding duties as required by the HRBP.

Coordinate approval process for referral bonuses.

Create offer letters for Recruiter to approve.

OTHER JOB FUNCTIONS:

Provide clerical support to HR Manager and HRBP.

Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.

Assist with planning and execution of special events such as organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.

Maintain schedule and coordinate calendar activities.

WORKING CONDITIONS/PHYSICAL DEMANDS:

Work is performed in a professional group office environment.

Lift up to 30 Lbs.

Ability to travel by car to all LTP branches when required

RUSSO BROS IS A MEMBER OF THE LEN THE PLUMBER FAMILY OF COMPANIES

QUALIFICATIONS/EXPERIENCE

3+ years office experience, with a minimum of one year in a Human Resources Department or equivalent education.

High school diploma or equivalent work experience.

Proficient in Microsoft Office suite.

Knowledge of computer applications and HR-specific software programs.

Strong phone, email and in-person communication skills.

Administrative and clerical skills, including report writing, record keeping and scheduling.

Spreadsheet preparation and presentation skills.

Our ideal candidate will have a history of demonstrating excellence in the following competencies:

• Ability to produce quality work with a high degree of accuracy and by meeting set deadlines.

• Strong organizational skills and ability to maintain strict confidentiality.

• Ability to handle multiple priorities in a fast paced environment.

• Customer Service

• Communication

• Computer Skills (Excel a must)

Disclaimer: The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

EOE

We are an equal opportunity employer.

Women, minorities, veterans and individuals with

disabilities are encouraged to apply.