Human Resources Assistant

JOB SUMMARY:

The Human Resources Assistant, under the supervision of the Human Resources Director, performs a variety of tasks in the human resources department including the receipt, distribution, and processing of personnel documents, maintaining personnel files, tracking employee compliance with supervision and training requirements, filing periodic training reports and collecting data to report to managers. The Assistant is responsible for general operational duties and administration of the company’s human resources needs. Will assist with a variety of general administrative duties including maintaining social media and job boards for recruitment purposes, assisting with recruiting and marketing, credentialing possible new hires and re-credentialing current staff, new hire orientation, and additional duties as needed for the day-to-day operation of the Human Resources Department and to provide support to the manager in the Human Resource Department. Must be a team player and able to work independently.

POSITION RESPONSIBILITIES AND TASKS:

• Attends create fairs and provides support for all recruitment, onboarding, and training

• Screen candidates using Company's Digital Web-based Tool to hire quality and qualified healthcare professionals who meet the required credentials, and qualifications for hiring

• Attend stakeholders’ events via career fairs, open houses, and other functions as required to aid the location in its recruitment efforts.

• Assist with onboarding and implementation of new staff schedules with department needs

• Assist and coordinate current staff in acquiring and managing work schedules and training to ensure that staff and potential candidates have skills and credentials for program needs

• Assist in assessing candidates, hiring, interviewing, and recruiting staff

• Coordinate onboarding and in-service training for new staff in the program and keep detailed records for quality assurance documentation

• Serve as a resource for personnel information management and organizational climate management

• Assist with any grievances and enforcement of company policies and procedures, including following all policies manuals, personnel, and company’s needs

• Respond to employment verifications CORI and SORI background checks, coordinate all staff files and makes sure they are complete

• Assist with the implementation of the remote electronic system and onboarding of new staff.

• Maintain day-to-day compliance with program licenses and certified quality assurance documentation for renewal.

• Collect data on employees regarding accreditation and assist with program accreditation

• Main liaison between company and Paychex Digital Web-based Tool and Human Resources system

• Perform other duties as required.

• Must be able to work at least 1-3 days from 11:30am to 8:15pm.

KEY SKILLS & BEHAVIOR:

• Strong computer skills, and administrative leadership experience

• Interpersonal skills and Excellent time management skills

• Strong analytical skills and interpersonal skills willing implement and protect company for risk

• Ability to work independently and as part of a team

• Must be professional, independent, self-driven, and have excellent critical thinking skills

• Ability to multi-task and work in a fast-paced environment

• Excellent organizational skills

• Marketing and public relations

• Bilingual skills are preferred: Haitian Creole, Chinese, Vietnamese or Spanish

Maintenance & Quality Improvement:

• Must follow policies, procedures, and protocols with hiring and with terminations

• Implementing and providing training on HR policies

• Assist with recruiting new hiring, implementing web-based tools

• Strong interpersonal skills and excellent written, communication skills

• Strong analytical skills and interpersonal skills willing to work directly with staff

• Ability to communicate effectively within a variety of situations and diverse populations

• Ability to work independently and as part of a team

• High attention to detail