Construction Administrator

FUNCTIONAL ROLE

Reports to Senior Management and prepares proposals/bids, contracts, and invoices. Works with Project Managers to provide administrative support and job progress tracking and billing.

• Assist with the administration of contracts with vendors and subcontractors
• Assist Project Managers with preparing and submitting detailed proposals/bids
• Manage contracts and change orders with vendors and subcontractors based on information provided by the Project Managers
• Prepare monthly project billing using both QuickBooks invoicing and G702/G703 (pay application) format based on subcontractor billing and input from the Project Manager
• Collect necessary paperwork from subcontractors, including but not limited to insurances, certified payrolls, licenses & certifications
• Meets deadlines with little direction
• Other tasks as assigned

Requirements

• Experience in pay apps, project related accounts payable and receivable
• Engineering, construction or architectural industry experience or education
• Proficient in MS Office suite
• Strong organizational skills
• Excellent written and spoken English communication skills
• Ability to manage multiple tasks and meet aggressive deadlines
• Ability to work with others to solve problems and resolve issues

Benefits

Medical, Dental, Vision Insurance, PTO and 401K