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District Administrative Assistant

Kohl's Des Moines, IA
  • Expired: March 23, 2019. Applications are no longer accepted.

Supports the District Manager and District Staff through the preparation of various financial and administrative reports.
Ensures timely response to e-mails and customer issues.
Answers incoming phone calls.
Works independently, handles multiple tasks and has strong oral and written communication skills.
Primary Duties and Responsibilities:
Organizes and delegates information to District/Region for timely completion. Follows up with appropriate resources as necessary.
Collects & records week-to-date Payroll (plan vs actual) for all stores in the District/Region. Maintains and tracks controllable accounts and resolves variances.
Maintains travel expense records and ensures expenses are processed in a timely basis. Coordinates District/Regional travel arrangement as necessary.
Answers and responds to incoming phone calls. Prepares correspondence using e-mail. Ensures timely response to customers and Corporate Customer Service.
Assists with meeting preparation. (i.e. copies, lunches, agendas, etc)
Recaps notes, reports and spreadsheets as needed. (i.e. Safety meetings, AIT, Sales spreadsheets, Credit, etc)
Coordinates the Executive and Associate review process for the District.
Responsible for reading, printing and distributing District/Regional Manager's communication including e-mail and mail totes. Files paperwork as needed.
Coordinates, communicates and updates District/Regional Manager's Lotus Notes calendar.
Assists the following positions as needed: District LP Managers and District Auditors.
Schedules conference calls as needed.
Orders supplies in a timely manner. Maintains inventory of supplies within budget guidelines.
Oversees K-Planner calendar and responsibilities.
Other duties as assigned.

Preferred Qualifications:
Prior administrative experience in a general office, in expense control, or in personnel administration. Job Requirements:
Ability to maintain a high level of confidentiality.
Adherence to Company policy and procedures is required.
Regular attendance is required.

Additional Information:
Effective verbal and written communication skills.
Basic math and reading skills, legible handwriting, and attention to detail.
Working knowledge of Microsoft Office and computer basics.
Ability to work as part of a team and interact effectively with others.