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Permit Clerk or Permit Technician Depending on Qualifications - FT

Klamath County Oregon Klamath Falls, OR

  • Posted: May 11, 2021
  • Full-Time
Summary

Permit Clerk: This position is an entry-level support position that performs a variety of supportive and clerical functions for the Community Development's Building and Electrical Division. Provides administrative support functions such as; issuing permits, records requests, data entry, mail outs, filing, copies, and fax.

Permit Technician: Performs a variety of administrative and clerical tasks for the Community Development Department in support of its operational divisions. This is an advanced position and is expected to function with minimum supervision.

Essential Duties and Responsibilities

The following may not be all inclusive and other duties may be assigned:

01 Politely assists the public in completing applications for permits; provides information on permit application requirements, general procedures for processing, and permit fees.

02 Receives, records and processes division permit applications; calculates and collects fees for permits; audits receipts and cash on-hand; prepares and make deposits, issue permits and inspection completion certificates.

03 Serves as receptionist or counter clerk, answering routine inquiries and providing general information; refers callers to appropriate department or agency.

04 Files documents into existing filing system; prepares files and indexes materials via property legal containing both alphabetically and numerically; conducts file research and compiles information for records requests.

05 Customer service related to permits; call customers for permit pick up, prepares correspondence for expired permits; utilizes automated database of permit information to assist professional staff with ensuring compliance with timeliness required by the specific type of permit.

06 Prepare forms, memoranda and enter data. Operates various other office equipment such as duplicating, scanning and copying equipment, collating and stapling as required; and operating the fax machine as directed.

07 Provides administrative assistance to Community Development Department Division Managers as needed and works closely with the departmental Permit Clerk, or Techs to ensure adequate Department administrative coverage is maintained at all times.

08 In coordination with the CDD Manager participates in the development of office policies and procedures and assists the CDD Manager with special projects as required.

09 Prepares correspondence, notices, and reports as needed for Division Supervisors or Managers.

10 May act as Recording Secretary for various public meetings and or hearings.

11 Other Duties as assigned by the CDD Manager.

Permit Technician: The above and trains and assists Permits Clerks.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Permit Clerk: High school diploma or general education degree (GED); previous non-profit experience with Associate degree is preferred, as well as the ability to comprehend and explain regulations to the general public; at least three years related experience and/or training; or equivalent combination of education and experience.

Permit Technician: High school diploma or general education degree (GED); the ability to comprehend and explain regulations to the general public; at least three years general office experience. State of Oregon Certification as a Permit Technician is required.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to calculate figures and amounts such as interest, percentages, area, circumference, and volume. Add and subtract two digit numbers, multiply and divide 10's and 100's by 2, 3, 4, 5. Perform the four basic arithmetic operations with coins as part of a dollar.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Office and have ability to learn the State of Oregon Permitting program, Accela.

Certificates, Licenses, Registrations

Permit Clerk:

01 Current Driver's License

Permit Technician:

01 Current Driver's License

02 Certification as a Permit Technician by the State of Oregon

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is frequently exposed to fumes or airborne particles. The noise level in the work environment is usually loud.

Work Schedule

The normal work schedule is 8.00 hours per day 5 days per week; management assigns exact schedules. It is the attendance standard of the employer that all employees be present and on time each shift they are scheduled to work. Full or partial absence during any scheduled shift, arriving late, or leaving early, for whatever reason, may result in disciplinary action. Time off may be approved if allowed by applicable policies covering illness, injury, or other personal emergency.

DRUG POLICY

Klamath County enforces a drug free work place. Successful applicants may be required to submit to drug testing

Klamath County Oregon

Address

Klamath Falls, OR
97603 USA

Industry

Construction

View all jobs at Klamath County Oregon

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