Skip to Main Content
← Back to Jobs

Administrative Assistant

Kim Ross Team Payson ,AZ
  • Posted: over a month ago
  • $15 to $18 Hourly
  • Full-Time
Job Description

 We are looking for a talented, integrity based problem solver who is superb at handling details.

⦁ A loyal, hardworking behind the scenes type person who always follows through and almost never misses a deadline. 
⦁ A super-organized, get-it-done type person with excellent phone skills.
⦁ Dedication, commitment, tenacity and teamwork are important qualities needed for this growth position. 
⦁ Excellent communication skills and a learning-based mindset are also required.   

IN ADDITION:

⦁ You should have strong follow-up skills and be comfortable with routine.
⦁ You must be relaxed, steady, and work with a methodical pace. 
⦁ You must have the ability to work with facts and contractual information, cooperative, and work independently. 
⦁ You must establish and nurture relationships with Clients & Colleagues and be comfortable easing through any conflict that may arise. 
⦁ You should be creative and have an eye for Branding & Marketing.
⦁ You should be good at picking up computer programs & enjoy working with a Database.
⦁ You should be a strong typist with good computer and Social Media skills.
⦁ You should be self-sufficient and self-directed in your day-to-day activities.  

On occasion, minor errands may be required, which would include driving.  Having reliable transportation is a must. 

Administrative Assistant
Job Duties
Listing (Listing to Contract)

⦁ Oversee all aspects of seller’s transactions from initial contact to executed purchase agreement.
⦁ Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings and etc.
⦁ Consult & coordinate with sellers regarding all property photos, staging, repairs, cleaning, signage, lockbox’s, access requirements & marketing activities.
⦁ Obtain all necessary signatures on listing agreement, disclosures and other necessary documentation.
⦁ Coordinate showings & obtain feedback.
⦁ Provide proactive weekly feedback to sellers regarding all showings and marketing activities.
⦁ Coordinate all public open houses and broker open houses.
⦁ Input all listing information into MLS and marketing websites and update as needed.
⦁ Submit all necessary documentation to office broker for file compliance.
⦁ Input all necessary information into client database and transaction management systems.

Transaction Coordinator (Contract to Closing)

⦁ Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing.
⦁ Coordinate title/escrow, mortgage loan and appraisal processes.
⦁ Coordinate inspections, assist in negotiations regarding repairs, and coordinate completion of repairs.
⦁ Regularly update & maintain communication with clients, agents, title officer, lender etc.
⦁ Submit all necessary documentation to office broker for file compliance.
⦁ Coordinate moving/possession schedules.
⦁ Schedule, coordinate & occasionally attend closing process.
⦁ Input all client information into client database system.
⦁ Schedule 30 Day, 90 Day & 120 Day client customer service follow up calls to assist with any home improvement provider recommendations and to ask for referrals.

 

Kim Ross Team

Why Work Here?

Administrative Assistant for Growing Team!

Address

201 W. Main Street
Payson, AZ
85541 USA

What email should the hiring manager reach you at?

By clicking the button above, I agree to the ZipRecruiter Terms of Use and acknowledge I have read the Privacy Policy, and agree to receive email job alerts.

What email should we contact you at once we get salary info from the hiring manager?

By clicking the button above, I agree to the ZipRecruiter Terms of Use and acknowledge I have read the Privacy Policy, and agree to receive email job alerts.

Our qualification feature is only available to registered members - what email address would you like for us to keep on file?

By clicking the button above, I agree to the ZipRecruiter Terms of Use and acknowledge I have read the Privacy Policy, and agree to receive email job alerts.