Executive Assistant Strategic Initiatives

Summary

Kids On The Move is looking for a full-time executive assistant with outstanding organizational skills to join our team. This position reports to the Director of Operations and supports the Chief Executive Officer and Chief Operating Officer as well as a group of people dedicated to empowering families and serving children.

Key Responsibilities:

• Provide general administrative support to the CEO and COO
• Answer calls for COO and CEO, and respond as appropriate
• Schedule internal and external meetings
• Organize and maintain paper and electronic files
• Write and review documents
• Draft correspondence
• Prepare Board meeting material and reporting
• Coordinate and organize company events and functions
• Assist Development Director in coordinating fundraising events as directed by COO
• Prepare monthly reports, metrics, and finance narratives
• Other responsibilities and tasks as assigned

Required Qualifications:

• Associates degree in Finance, Business, English, or other relevant subject
• At least 3 years experience as an executive or administrative assistant or equivalent job experience
• Advanced proficiency with MS Word, PowerPoint, Outlook, Excel, and Adobe Suite
• Availability to consistently work a standard schedule each week of 40 hours, with occasional evening and weekend work, as needed
• Must have access to a properly functioning and reliable vehicle, have a current driver's license, and auto insurance that meets at least Utah State minimum requirements

Preferred Qualifications:

• Bachelors Degree
• Extremely proficient in Excel

Knowledge, Skills, and Abilities:

• Highly detail oriented
• Direct, honest and confident
• Strong professional personal presentation
• Approach others in a tactful manner and treat others with respect and consideration
• Have the ability to problem solve and effectively address conflict
• Exhibit excellent verbal, written, and interpersonal communication skills
• Be dependable, proactive, positive, self motivated, efficient, and accurate
• Show discretion and good judgment in handling sensitive information in an appropriate manner and have the ability to maintain a high level of confidentiality
• The successful candidate will possess the demonstrated ability to exercise discretion and independent judgment in the completion of their job responsibilities and duties. Such experience will aid them in proactively executing the following responsibilities, often without close supervision:

Attributes:

KOTM believes that the following minimum attributes must be present to be fully successful in this position:

• accountability/transparency
• strong written and oral communication skills
• initiative
• team player
• conflict management
• decision making
• multi-tasking
• team management
• productivity
• organization/time management
• leadership
• long-range planning
• interviewing
• follow through
• listening skills
• problem solving
• integrity
• confidentiality