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Executive Assistant to the Agency President

Kicker Insures Me Agency Pasadena, TX

  • Posted: over a month ago
  • Full-Time
Job Description
Position OverviewThis is a full time role in our agency reporting to the President.  For this role, you’ll need to live in or near Pasadena, TX and be willing to work in our space in Pasadena 3-5 days a week with the ability to also work from home 1-2 days a week.  Typical hours for this position are 9am - 5pm, Monday through Friday.  On occasion there is a need to work additional hours on evenings and weekends during various events throughout the year. 
MissionThe mission of the Executive Assistant (EA) is to stay five steps ahead of their leader, tracking all of the administrative details, and clearing the path for her to make her greatest contribution to our business.  The EA will be a key asset to the President by anticipating needs at an exceptionally high level, allowing her to develop vision and strategy for all aspects of agency so that we can reach our revenue and profitability goals. 
While repetitive tasks are certainly part of this position, the task assigned can vary week to week based on the business needs.  The most important responsibility of the EA is to ensure that the administrative task and projects are completed with a high level of efficiency, confidentiality, accuracy, flexibility and positivity in order to support the initiatives of the Agency President. 
ResponsibilitiesThe EA will have the following primary responsibilities:
  • Email management on behalf of the AP and within the general inbox including assigning emails to team members as needed. 
  • Communication on behalf of the AP both internally and externally. 
  • Meeting management including preparing agendas, printing financial reports, taking notes, distributing action items, and arranging catering. 
  • Running errands and attending meetings in person multiple times per week. 
  • Creating a social media plan and posting to social media outlets. 
  • Reviewing blogs to add to the website and other social media. 
  • Light Project Management

ProficienciesFinancial Knowledge: The AP’s EA will have a high attention to detail and accuracy, usingtheir existing experience dealing with financial information, their experience supportingExecutives, and their ground level understanding of accounting terminology toprovide informed administrative support.
Quality Communication: The EA must be an excellent communicator, in both written and oralform. This includes proficiency in spelling, grammar, and punctuation. This also includes beingable to take a large amount of information and summarize it quickly both in writing and orallyon a regular basis. You must also be able to track communication (and be very responsive)across multiple channels without losing any details. Those channels could include in-personmeetings, virtual video calls, g-chat messages, text messages and/or emails.
High Level of Discretion: Since our EA will regularly work with confidential information,discretion and sensitivity regarding financial information is a must. Team Player: In addition toworking directly with the AP, the EA will also work with members of the team. They’ll need to be able to collaborate and communicate well with team members, maintaining a can-do spirit and not complaining, making excuses, or gossiping.
Anticipating Needs: As a part of our commitment to enabling our AP to serve our companyand customers at the top of her game, our EA will strive to anticipate needs and eliminatefriction at work and home whenever possible. This means you know how to stay five stepsahead of your leader, clearing the path for her to make her greatest contribution.
Affinity for Technology: Our EA will be a technologically savvy Windows user and will not be intimidated by learning new technology. Proficiency in the following tech platforms is ideal:  CRMs, Loom/Screencastify, Zoom, Google Suite, Zapier, Asana, Microsoft Office Suite and others as appropriate. 
REQUIREMENTS:Education: Bachelor’s degree, preferred.Experience: 2-5years supporting c-suite executive(s), dealing with HR situationsPhysical: Ability to bend, reach, and lift boxes and office supplies up to 30 lbs.Job Type: Full Time, Salaried (with benefits)
APPLICATION INSTRUCTIONS:To apply, please submit the following via email to
1. Cover letter and PDF of your resume2. Tell us how you heard about this position3. Include a video of why you are the perfect candidate

Kicker Insures Me Agency


Pasadena, TX
77504 USA



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