Administrative Assistant

Administrative/Executive Assistant

Do you want to be part of a company that is working together to reimagine the field of real estate valuation? Keystone Valuations is a dynamic, team-oriented company focused on modernizing the real estate appraisal industry by developing exceptional processes to streamline and simplify the way real estate appraisals are accomplished. Join our team and help us revolutionize the future of real estate valuation!

We are currently hiring an administrative assistant:

The Administrative Assistant will provide high-level administrative support to the CEO and other Executives. The Administrative Assistant must be creative and enjoy working within an entrepreneurial environment. You will be the core of the company's operations and activities. Your work will enable the company to maximize their productivity by simplifying collaboration and connection with one another. You will partner with your leaders to help them achieve their goals and objectives as well as work with the larger admin team. The ideal candidate for this role will be friendly, energetic, personable and willing to take the initiative to jump in and assist with issues as they arise.  The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. 

KEY RESPONSIBILITIES:

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Arrange travel and accommodations for executives.
• Perform additional duties as assigned by executives.
• Manage the Executives’ contacts
• Assist in preparing and managing presentations and decks.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Read, research, collect and analyze information as needed, in advance. 
• Recognize operational weaknesses and help sharpen processes or develop new systems to improve those weaknesses.
• Collaborate with other members of the admin team to provide seamless support for the company.

SKILLS AND QUALIFICATIONS:

• Bachelor's degree required
• 3+ years of related experience required in working in an administrative or executive assistant role supporting executives.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by the needs of business for projects and meetings.

PREFERRED ATTRIBUTES:

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information
• Professionally polished in both internal and external interactions and the ability to display finesse and stability under pressure
• Committed to collaboration and teamwork
• Understand the highly adaptable nature of support work and are comfortable with being available as needed.