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Event Coordinator

Kesselman-Jones, Inc.
Albuquerque, NM
  • Posted: over a month ago
  • $17 to $21 Hourly
  • Full-Time
  • Benefits: dental, medical, vision,
Job Description

Are you interested in using your communication, project management, and customer service skills to make a difference in the lives of New Mexicans?

Kesselman-Jones, Inc., a communications firm specializing in conference and event management is seeking a full time conference event coordinator. This position is an outstanding opportunity for individuals interested in learning about all aspects of event management. Individual will support a variety of clients and projects. Specific job requirements include but are not limited to:

1. Assists with planning, implementation, and production of all event components including but not limited to vendor relationships, speakers, exhibitors, sponsors, continuing education, evaluation, logistics, volunteers, event marketing, registration and event technology.

2. Performs complex administrative duties, with little supervision, exercising confidentiality, independent discretion, and judgment.

3. Maintains current information in databases for exhibitors, sponsors, speakers, attendees.

4. Develops event specific organizational tools such as timelines, contact lists, schedules.

5. Represents Kesselman-Jones and the Client in a positive manner at all times, including working with staff, volunteers, and vendors.

6. Prepares meeting notices and minutes and support documents..

7. Develops and/or proofreads materials related to events including external communications, printed event materials (including but not limited to signage, programs, etc.).

8. Maintain accurate and up-to-date records and files for all projects.

9. Works at events as directed including preparation, set-up, event execution and tear-down.

10. Maintains and monitors event website and app pages

11. Assists in performing regular administrative duties in a timely and efficient manner; including but not limited to recording and tracking contracts and payments, reviewing and submitting event related invoices for payment, writing acknowledgement and thank you letters, assembling solicitation packets, creating and updating databases, researching venues and vendors, writing solicitation letters, executing mass mailings.

12. Trains and works with volunteers.

13. Provides friendly, courteous, polite and helpful customer service via phone and email.

14. Compiles post event wrap up reports, evaluations and client summaries.

15. Carries out any additional assignments required to meet client demands.

Responsibilities

  • Provide day-of support for virtual and in-person trainings and events.
  • Coordinate project management activities, resources, equipment and information
  • Coordinate and communicate with client, trainers, vendors, and participants.
  • Assign tasks to internal teams and assist with schedule management
  • Organize, attend, and report out at stakeholder meetings
  • Create and maintain comprehensive project documentation, plans, and reports
  • Maintain and monitor training website pages and calendar
  • Respond to questions from training participants and the public via telephone and email
  • Support registration, marketing, continuing education, and other event or training components
  • Other duties as assigned.

Knowledge, Skills, And Abilities Desired:

  • Proficient in MS Word, Excel and Outlook
  • Strong technology skills and ability to learn new technology quickly
  • Experience with virtual trainings
  • Strong organizational, time management and collaboration skills
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
  • Experience in customer service
  • Demonstration of excellent communication skills both verbal and written
  • Demonstration of attention to detail and task-oriented
  • Ability to be flexible to customers’ needs
  • Ability to analyze and solve problems
  • Proven ability to multitask and prioritize workload independently in a fast-paced environment
  • Ability to work on a flexible schedule as needed and to travel weekdays/weekends if required

You might be a GREAT fit for this position if you …

  • Have worked on an event/s in the past and loved every crazy minute
  • Are already located in or willing to relocate to New Mexico.
  • Hands-on experience with project management platforms (e.g., Asana or Monday, Airtable)
  • Enjoy developing and implementing processes
  • Working knowledge of WordPress (HTML, CSS a plus) and/or Adobe Creative Suite a plus!

You should not apply to this position if you…

  • Are not comfortable learning new technology.
  • Only like to work on one project at a time.
  • Get flustered by change.
  • Type with two fingers or while looking at the keyboard.

MINIMUM JOB REQUIREMENTS:

  • Some work experience that can be demonstrated to be applicable to the requirements listed above.
  • Bachelor’s degree from four-year accredited college or university or equivalent experience, preferably in communications, hospitality, public relations, marketing or business.
  • Minimum of two years in an office environment
  • Type min 50 WPM
  • Ability to work on a computer for prolonged lengths of time
  • Proficiency with Microsoft Office Suite
  • Ability to lift and carry 40 pounds
  • Must be willing to travel
  • Valid driver’s license

BENEFITS

· Competitive salary and health insurance

TO APPLY

Send cover letter, resume.

Kesselman-Jones, Inc.

Why Work Here?
Impactful, fast-paced work with a dynamic professional team making magic happen for our clients.

Address

6100 Indian school Road

Albuquerque, NM
USA

Industry

Arts and Entertainment

Website

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