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Administrative Assistant - Tribal Administration

Kenaitze Indian Tribe Kenai, AK
  • Expired: 23 days ago. Applications are no longer accepted.

Title: Administrative Assistant- Tribal Administration Employment Status: Full Time

Dept/Program/

Divison: Executive Office Reports to: Executive Assistant - Tribal Administration

FLSA Status:Non-ExemptSchedule: 40Hours/52 Weeks

Supervises: N/APreference:TERO Ordinance 2017-01, P.L. 93-638

Job Summary:

The Executive Office Administrative Assistant provides administrative support to the Executive Assistant to Tribal Administration and assisting in providing support to the Executive Director of Tribal Administration and the Executive Office as a whole. The Administrative Assistant shall route phone calls and mail to appropriate Department Director, make travel arrangements, drafting meeting minutes, filing, calendaring, ordering of supplies, and distribution of time sensitive and confidential information on an as needed basis.

Essential Functions:

  • Field phone calls and route as appropriate, and open, date stamp, review, and prioritize all of the Executive Office mail and requests for signatur
  • Assist in making travel arrangements, complete Travel Authorization forms and complete trip reports for the Executive Office as directed by the Executive Assistant to Tribal Administration
  • Shall assist in drafting accurate minutes for Tribal Council meetings and Council Committees and Commissions as directed
  • Shall maintain and update an Excel spreadsheet of Motions and Directives for the Executive Director of Tribal Administration
  • Shall take Council kitchen inventory and order supplies on a weekly or as needed basis
  • File all documents, hard copy and electronic, appropriately and in chronological order
  • Take inventory of office supplies and order as needed, and inventory of gift closet items and maintain spreadsheet
  • Enter monthly receipts for Tribal Administration Purchase Card into ReqLogic
  • Assist with arranging site visits, including travel arrangements and hotel accommodations, catering, and meeting set up with the Executive Assistant to Tribal Administration
  • Assist with document management for Executive Director of Tribal Administration's signature, then route as needed

It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives.

Working Conditions:

Lifting Requirements

(Check appropriate category required to perform essential function of the job.)

Sedentary work Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

XX Light work Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.

Medium work Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Heavy work Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and /or up to 20 pounds of force constantly to move objects.

Very heavy work Exerting in excess of 100 pounds of force occasionally and/or in excess of 50 pounds of force constantly to move objects.

Physical Requirements

(Check appropriate category(ies) required to perform essential functions of the job)

Stand or Sit (Stationary position)

Walk (Move, Traverse)

Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)

Climb (stairs/ladders) or balance (Ascend/Descend, Work atop, Traverse)

Stoop, kneel, crouch or crawl (Position self (to), Move)

Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)

See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)

Pushing or Pulling

Repetitive Motion

Hazards and Atmospheric Conditions

Check appropriate category(ies) required to perform essential functions of the job

Comments:

OSHA Categories

(Complete this OSHA section for Clinical/Patient Care Related Jobs)

Category III Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid

Equipment and Tools

(Complete with information required to perform essential functions of the job)

List Equipment used for job:

List Tools:

Drives KIT or Personal Vehicle:

Other:

Travel

Local

In-State

Comments:

Qualifications:

Education

Associates Degree or a combination of education and experience may be substituted fordegree.

Experience

Two (2) years of administrative assistant or high level office support, or legal experience.

License/Certification

Must have a valid Alaska Driver's License or obtain within 90 days of employment and remain insurable under the Tribe's policy.

Must be a Notary Public for the State of Alaska or must obtain within 30 days of hire.

Must have Microsoft certification or obtain within four (4) months of hire.

Special Skills

Must exercise extreme discretion and follow confidentiality policies and regulations

Must be self-motivated with a positive approach

Ability to adapt well to a changing environment

Must have excellent skills in writing, editing, proofreading, and formatted documents

Must have excellent customer service and active listening skills when addressing customer concerns and other conflict.

Preferred

Knowledge and experience working with cultural diversities.



Job Posted by ApplicantPro

Kenaitze Indian Tribe

Address

Kenai, AK
USA