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Administrative Assistant - Kenaitze Tribal Member Trainee

Kenaitze Indian Tribe Kenai, AK
  • Expired: 24 days ago. Applications are no longer accepted.

This position is open to Kenaitze Tribal Members only

Title: Administrative Assistant Trainee Employment Status: Full Time

Dept/Program/

Divison:Education and Training Reports to: Education & Training Director

FLSA Status:Non-ExemptSchedule: 40Hours/52 Weeks

Preference: TERO Ordinance 2017-01, P.L. 93-638

Job Summary:

The Administrative Assistant is responsible for providing primary telephone coverage, responding to initial inquiries, providing program support, providing administrative support to the Education and Training Director, acting as backup in data management activities, and maintaining systems to assure smooth administrative functions across the division. This position serves as a dedicated resource for mailings, and serves as the procurement liaison to the General Services Division.

Essential Functions:

Provides administrative support to the Education and Training Director.

Assists with division-wide communication

Provides coverage and supportive assistance in the reception milieu.

Provides assistance and support in the effective management of program supplies and materials.

Maintain systems to assure smooth administrative functions between education Programs.

Fulfills data management activities including tracking, input, and reports.

Performs a variety of advanced clerical tasks including meeting minutes, recording and materials distribution.

Performs scheduling and reservations for meetings and events.

Creates a positive atmosphere for children and families.

Serves as a positive role model for parents through the implementation of the Education policies and procedures and consistently utilizes appropriate direction, discipline and guidance techniques, as necessary.

It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives.

Working Conditions:

Lifting Requirements

(Check appropriate category required to perform essential function of the job.)

Sedentary work Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Light work Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.

Medium work Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Heavy work Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and /or up to 20 pounds of force constantly to move objects.

Very heavy work Exerting in excess of 100 pounds of force occasionally and/or in excess of 50 pounds of force constantly to move objects.

Physical Requirements

(Check appropriate category(ies) required to perform essential functions of the job)

Stand or Sit (Stationary position)

Walk (Move, Traverse)

Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)

Climb (stairs/ladders) or balance (Ascend/Descend, Work atop, Traverse)

Stoop, kneel, crouch or crawl (Position self (to), Move)

Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)

See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)

Taste/Smell (Detect, Distinguish, Determine)

Pushing or Pulling

Repetitive Motion

Hazards and Atmospheric Conditions

Check appropriate category(ies) required to perform essential functions of the job

Exposure to Fumes

Mechanical Hazards

Exposure to Dust

Chemical Hazards

Exposure Extreme Temperatures

Electrical Hazards

Wet

Radiant Energy Hazards

Noise

Explosives Hazards

Vibration

Burn Hazards

Mists or gases

Other:

Comments:

OSHA Categories

(Complete this OSHA section for Clinical/Patient Care Related Jobs)

Category I Duties performed routinely require exposure to blood, body fluid and tissue

Category II Normal routine involves no exposure to blood, body fluid or tissue, but exposure or potential for exposure may occur

Category III Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid

Equipment and Tools

(Complete with information required to perform essential functions of the job)

List Equipment used for job:

List Tools:

Drives KIT or Personal Vehicle:

Other:

Travel

(Check if required to travel is an essential function of the position)

Local

In-State

Out-of-State

Comments:

Qualifications:

Education

High School Diploma or GED.

Experience

Three months to a year of prior experience.

Clerical support with related duties in education.

Project coordination support experience.

Demonstrated ability to work both independently and with multidisciplinary teams.

License/Certification

Must have a valid Alaska Driver's License or obtain within 90 days of employment and maintain being insurable under the Tribe's policy.

Special Skills

Sensitivity to confidential matters required.

Knowledge and experience working with cultural diversities.

Ability to work well with all levels of internal management and staff, outside clients and vendors.

Preferred

Desire to be in a learning role and pursue higher education opportunities.

Oral proficiency or coursework in Dena'ina language.



Job Posted by ApplicantPro

Kenaitze Indian Tribe

Address

Kenai, AK
USA