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Executive Administrative Assistant

Kelly Services
Houston, TX
  • Posted: over a month ago
  • Full-Time
  • Benefits: life insurance, medical, vision, 401k, dental,
Job Description

Kelly Services has partnered with a company in their search for an Executive Assistant! This client is in the Oil and Gas industry. Below are the details regarding the position. If you are qualified, apply today!


Executive Administrative Assistant

$70K+ (will pay more with experience)

Direct hire

Located in Downtown Houston

Paid parking

Hybrid work schedule- 2 days in office

Support 3 managing directors, CCO and CFO

10% travel to NY, UK, London, California, Houston


Job description:

· Complex diary management.

· Meetings and events logistics.

· Correspondence.

· Assisting with preparation of documents and presentations.

· Note taking and preparation of meeting minutes.

· Travel and expenses.

Filing systems.

· Management of diary and appointments for the Leadership Team.

· Liaison with the Administration team in London.

Organizing meetings including ensuring that the practical arrangements are in place including liaising with IT when the arrangements are complex to ensure the meeting runs smoothly and that any necessary preparation materials are received on time.

· Extensive use of e-mail including access to e-mails and calendars as appropriate.

· Actioning or progressing tasks at hand, ensuring that correspondence with contacts is courteous, helpful and completed in a timely manner.· Acting as the first point of contact on a day-to-day basis, often in the absence of supervision.

· Ability to prioritize activities and incoming materials and to action/escalate as appropriate.

· On specific occasions, assist in note taking and preparation of meeting minutes.

· Assist with preparation of reports, presentations and spreadsheets.

· Relationship building and maintaining rapport with several key contacts. The role provides a vital link between company and Member Companies and it is essential that good relationships are built and maintained.

· Support team in US with submission of expenses.

· Establish corporate rates for services within the US (hotels, couriers).

· Responsibility for electronic and paper filing systems.

Company Description
Kelly provides the world’s best workforce solutions by going beyond the expectations for clients and talent.

We are authentic, the industry founder. We believe in relationships, not transactions. We value teamwork, realizing that we are stronger together than as individuals. We take seriously the promises we make. We are passionate, dedicated and driven to excel. With us it has never been about being the biggest. It has always been about being the best and doing the right thing.

At our core, we are a community. Each day we welcome into our community the varied talents of all people who embrace our culture of service, teamwork, and integrity. We offer the opportunity to work with the best companies in the world, and to make a difference in the communities in which we live and work.

Kelly Services


Houston, TX
77002 USA



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