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Assistant Financial Administrator

Keller Williams Realty Southern Oregon Medford, OR

  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Frequently recognized as the most innovative and agent-friendly brokerage in the nation, Keller Williams is a gathering place for the industry's best real estate agents. Keller Williams Realty Professionals is a dynamic, fast-paced real estate brokerage looking for a personable and motivated person as the Assistant Market Center Administrator (AMCA). As an AMCA, you will assist the Market Center Administrator in their day-to-day administrative tasks, including, but is not limited to: data entry, processing commission disbursements, A/R, A/P, record management, report creation, and office marketing. Experience in the real estate industry is optional but preferred.

What will you do?
These are the standards a well-above-average performer will maintain or exceed:

  • Maintain 100% accuracy with regards to processing agent commissions
  • Maintain high integrity with regards to accurate data management
  • Follow daily, weekly and monthly deadlines for reporting, data entry, agent onboarding, and communications, and project and task management
  • Continually seek out additional means to learn and grow


$38,400 yearly


Essential duties and responsibilities

  • Assist with all aspects of the Market Center financials and operations
  • Help to share the Market Center value story, both with current associates as well as prospective associates through recruiting calls and appointments
  • Sign and process new agents to the Market Center
  • Data entry
  • Process agent commissions
  • Process and follow-up on agent billing
  • Daily, weekly, monthly, and yearly reporting
  • Assist with bookkeeping, including Accounts Receivables, Accounts Payables, Payroll, General Ledger, auditing, etc.
  • Manage supply purchasing, inventory, and sales
  • Track and report on training and event participation
  • Organize and maintain shared documents including through Google Drive, Dropbox, etc.
  • Create marketing flyers and social media posts and campaigns
  • Document procedures
  • Handle agent questions/requests/follow-ups in a timely manner
  • Coordinate office space rents, agreements, tracking, etc.
  • Participate in leadership meetings, events, training, goal setting/execution, etc.
  • Know and teach Keller Williams technology to associates and leadership team members
  • Maintain associate awards/achievements/recognition
  • Assist with event planning as needed
  • Assist with Agent Services and Receptionist Duties as needed including covering for breaks, lunches, and absences


Requirements needed for success

  • Foundational accounting skills
  • The natural ability to organize and prioritize daily tasks with minimal direction, as well as problem-solve
  • If you have read this far, please include the phrase "frogs are green" at the top of your resume or in your cover letter when you apply
  • Excellent communication and client service skills are a must
  • High level of attention to detail
  • Proficiency in the use of Microsoft Office including Word, Excel, PowerPoint, and Publisher

About Company

Who are we? Mission Driven. Vision Focused. Values Grounded.

Our team has been named a TOP Workplace for 2020 by Oregonlive and is made up of 5 top-performing Market Centers in Oregon. Our Network locations include: Portland West, Sunset Corridor-Hillsboro, Capital City-Salem, Eugene/Springfield, and Southern Oregon-Medford. Our sales team has over 800 agents who will sell an excess of 8000 transactions

equating to over 3 billion in closed sales volume. Our Market Centers feature world-class training, industry-leading technology, a professional workspace, and a friendly atmosphere.

MISSION: To create an environment where brokers at all levels can build an experiential business and life that they design, and support.

VISION: To be a network of brokerages home to the most productive and profitable business owners.


G iving

R elationships

O pportunity

W ealth

T hanks

H umility

Keller Williams Realty Southern Oregon


Medford, OR



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