Project Specialist 1

Company Review

Founded in 1990, Kauffman & Associates, Inc. (KAI), is an American Indian– and woman- owned management consulting firm dedicated to improving the lives of vulnerable populations and enhancing the reach and effectiveness of social sector organizations.

We combine stories of lived experiences with meaningful, data-driven insights to reach underserved communities.

We work closely with federal, tribal, state, and regional governments; associations; foundations; and private-sector businesses. At KAI, we do work that matters!

About the Project Specialist I

Kauffman and Associates has an immediate opening for a talented, detail oriented, Project Specialsit I (PS I). This is an opportunity to create terrific work alongside some great communications professionals at KAI. The successful candidate must have strong communication skills and thrive on challenges in a fast-paced environment with an award-winning team. The PS I is a team player on the Communications Service Line and will assist with coordination efforts, including various communications and marketing-oriented projects.

This individual will work closely with project managers to coordinate complex tasks and assignments. Examples of typical communications projects supported by this role include vaccination campaigns, anti-smoking public service announcements, suicide prevention awareness marketing, and social media campaigns focusing on topics such as education, behavioral health, health care, environmental protection, justice, economic development, food sovereignty, cultural/language preservation, arts, and social services.

Essential Responsibilities

• Provide accurate and detailed notes for project meetings/conference calls; synthesize information in timely manner to distribute to team members and others as directed; provide reports on tasks completed.
• Create, document, update and monitor project information and keep calendar of project activities.
• Track, organize, and archive information related to media buy placements
• Contract administration: including new contract initiation, scope of work or plan of performance tracking, work plan development and monitoring, contract deliverables and budget tracking using spreadsheets.
• Multi-task project assignments with flexibility while coordinating several assignments and duties for multiple managers on a variety of projects and keep information organized in a clear and concise manner.
• Maintain on-going effective communication (verbally and in writing) with project managers, team members, and contracting agencies on project logistics.
• Prepare project related travel requests and employee travel advance documents for PM approval prior to travel and complete travel reconciliation at completion of travel.
• Arrange travel for project team members, consultants, and community participants as necessary (flights, lodging, travel advances, ground transportation, etc.).
• Assist in copying and printing of project materials and information for various project activities.

Specific Job Skills:

• Ability to effectively communicate orally and in writing
• Detail oriented and strong organizational skills
• Research and project support skills
• Ability to develop clear, concise PowerPoint presentations
• Ability to work and contribute to a team environment
• Ability to prioritize, problem solve and meet deadlines
• Strong time management skills
• Keep good records
• Cultural awareness and sensitivity
• Ability to interact in a professional manner with clients, staff, subcontractors, and community members.
• Demonstrate good writing and computer skills, using basic computer applications (Word, Excel, PowerPoint, Outlook, SharePoint, and Smartsheet)

Education & Experience:

• Bachelor’s degree in communications, journalism, marketing, or related field (required)
• Minimum 2 years of relevant project coordination experience (required)
• Experience working with AI/AN communities (strongly preferred)
• Experience in federal contracting or grant administration (preferred)

Job Conditions

The position may require some travel, and may include evening meetings, extended hours, and interruptions from time-to-time. Close computer work for extended periods of time is required

Disclaimer

This job description is not to be construed as an exhaustive list of all responsibilities, duties and skills required of this position. All KAI employees may be required to perform duties outside of their normal responsibilities from time to time, as needed, to meet the ongoing needs of the organization.

Benefits Overview

• 80% company paid medical insurance premiums, portion of family paid
• 50% company paid dental insurance premiums, portion of family paid
• Vision insurance
• $50K company paid life insurance, voluntary life insurance,
• Short term disability and long-term disability
• Partial internet reimbursement
• 15 days of annual leave first year
• 100% remote work
• Matching 401K with immediate vesting
• EAP

Location: Fully Remote

Position Status: Full-time, Non-Exempt