Administrative Assistant

The Kauai Historical Society (KHS) is seeking to hire an Administrative Assistant.

For over 100 years KHS has been dedicated to the preservation and celebration of Kauaʻi history. The new Administrative Assistant will be responsible for managing day-to-day office and operational tasks of the organization and collaborate with volunteers, researchers, and the Board of Directors to help maintain the activities of KHS.

Compensation: $20 per hour

Employment type: Part-time (10-15 hours per week) with great schedule flexibility and work from home options.  

If you are interested, please email your resume to director@kauaihistoricalsociety.org along with a short introduction.

Responsibilities will include:

Basic clerical duties

• Telephone - answering calls; monitoring incoming and outgoing messages; troubleshooting.

• Monitor emails and checking the mail

• Filing office documents 

• Purchasing - office and archival supplies; paper goods for community outreach events

• Maintenance of office areas

• Keys – maintain log of office, post office, and off-site Annex keys

• Upload and organize files in Google Drive.

Research Requests

• Refer researchers to archivists

• Monitor incoming donations. 

Newsletters and Appeals

• Collaborate with Board of Directors and Volunteers to prepare and distribute the KHS quarterly newsletter

• Collaborate with the Board of Directors in crafting and mailing out appeal letters

Membership

• Help manage membership accounts and renewals.

• Collect and deposit membership dues

Bookkeeping / QuickBooks Online

• Invoice researchers.

• Receive in-office payments.

• Assistant accountant with bookkeeping activities.

• Issue payments for KHS operational expenses.

Miscellaneous

• Assist with KHS book sales; 

• Assist with other tasks as needed.

Requirements:

Experience is a plus, but you will be working with a team that is willing to train and help you grow!

Education

• High School or equivalent

Experience

• 1-2 years of experience at an office clerical or customer service capacity required

Knowledge, Skills and Abilities

• Working knowledge of office equipment including phones, computers, calculators, copiers, and printers

• Strong working knowledge of Office/Business software/applications (ie: Word, Excel, Docs, Sheets, Zoom, Google Docs, G-Suite) 

• Experience with QuickBooks Online is a plus but not required

• Good verbal and written communication skills

• Strong organizational skills and detail oriented

• Positive attitude, flexibility, and willingness to learn 

• Ability to take initiative and work independently under limited supervision

• Compassion, integrity, and a respect for the rich history of the Hawaiian islands and its people!