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Facilities Administrative Coordinator

KYYBA Livonia, MI
  • Expired: over a month ago. Applications are no longer accepted.

This position directly supports the facility management team with on-going facility/property management, real estate and lease/contract related responsibilities.

• Address internal and external customer inquiries and concerns ensuring timely and quality issue resolution and service delivery
• Respond to all facility inquiries and complaints, assess problems and take the necessary corrective action
• Remain knowledgeable regarding all operational aspects of building systems
• Communicate frequently with customers, vendors, and internal stakeholders to resolve issues and provide project status updates
• Prepare facilities related communications and serve as point of contact for internal customers, outside vendors, contractors, and other professionals as required on designated projects
• Assist in review of lease agreements/documentation and contracts to ensure up to date awareness of all facility requirements and needs
• Assists with project administration deliverables (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout)
• Assists in project close-out procedures
• Other duties may be assigned

• High school diploma or equivalent
• Must have 2 years of professional administrative/office experience and prior experience working in the facilities/property management, commercial/industrial real estate and/or professional services industries is strongly preferred
• Must have proven experience with MS Office including Excel, Word and Outlook
• Strong customer service & communication skills and ability to interact effectively with customers, vendors and employees at all levels of the organization
• Organized and able to prioritize assigned tasks
• Shows initiative and a willingness to learn
• Ability to self-manage and effectively manage workload
• Requires basic knowledge of financial terms and principles and strong basic math skills with ability to calculate simple figures such as percentages
• Ability to travel to local buildings as needed

• Accouting/finance background/experience is a PLUS
• PeopleSoft experience


Why Work Here?

Great opportunities with Kyyba!

About Kyyba: Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances. At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development. Disclaimer: All applicants must submit to background check and drug screening. Kyyba is an Equal Opportunity Employer Benefits: Major Medical Coverage, including dental and vision 401k Term life Short-term disability Long-term disability Pre-paid legal plan Identity theft plan Medical and dependent FSA HSA Paid time off Paid holidays Work-visa sponsorship Opportunity for advancement Long-term assignment with opportunity for hire by client SELECT AWARDS • An INC 5000 company for 10 years • Corp! Michigan Economic Bright Spots • Crain’s Detroit Business Top Staffing Service Companies in Detroit • TechServe Alliance Excellence Award- IT and Engineering Staffing & Solutions • Best of MichBusiness winner in HR Wizards & Partnerships • Metro Detroit Elite Category: Recruitment, Selection & Orientation for 101 Best & Brightest • 101 Best & Brightest Companies to Work for in Michigan


Livonia, MI