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Training Coordinator/Administrative Assistant

KOORSEN FIRE & SECURITY INC.
Indianapolis, IN
  • Posted: over a month ago
  • Full-Time
Job Description

Becoming the leader in the fire and security industry takes talent—yours. We are looking for a Training Coordinator/Administrative Assistant in the Indianapolis, IN area to join our best of the best team as we drive the industry forward and pursue excellence in everything we do. If you’re up to the challenge, we want to talk to you.

At Koorsen, we don’t provide jobs, we provide careers. A career at Koorsen includes competitive pay, a great health package, an annual bonus program, life insurance, continuous learning offerings, matching 401k, paid holidays, generous PTO, tuition reimbursement, career growth opportunities, and much more with our full time opportunities

Job Summary

The Training Coordinator provides administrative support in alignment with the operational goals of the Koorsen Training Center and Koorsen University. The Training Coordinator with management, instructors, and training professionals to ensure exceptional learning experiences for associates attending virtual and in-person training sessions.

Essential Functions

  • Answer phones / multi-line phone system, provide customers with support, and route phone calls to branch personnel as appropriate.
  • Greet visitors and maintain signin sheets or visitor log for each person.
  • Maintain Koorsen University:
    • Schedule associates for classes as needed.
    • Maintain classes in Koorsen University (i.e. dropping or adding associates when necessary).
    • Print sign in sheets.
    • Ensure instructors close out classes after class is finished.
    • Print transcripts as necessary for employee or supervisor.
    • Receive vendor training certificates and import into employees’ file in Koorsen University.
  • Maintain Training Center for classes:
    • This includes the cleanliness of the classrooms and preparation of any material for classes.
    • All refreshments need to be restocked in the classrooms in preparation of visitors/students.
    • Assist with locking up and opening the building when necessary.
    • Make coffee and popcorn for all classes.
    • Clean classrooms, kitchen, and take out the trash when necessary after class.
    • Set up the classrooms as necessary.
    • Coordinate lunches for training classes each week.
  • Order office supplies and refreshments for the building and the classrooms.
  • Copy and assemble training manuals for classes.
  • Reconcile invoices for the building and training classes.
  • Create PO’s when necessary for outside vendor training or when trainers need one for parts.
  • Track Training Center calendar and coordinate classrooms for meetings.
  • Assist Training Center staff with projects.
  • Receive and route external inquiries from the Koorsen Hub for the Training Center.
  • Gather data to demonstrate the impact of learning and performance interventions.
  • Work on multiple projects concurrently, monitoring and actively communicating, progress, and time related to project development.
  • Fosters unity and consistency of training materials by following and/or implementing templates, language, and procedures that are accepted as Koorsen University standards.
  • Organize and protect training materials by appropriately naming files, creating file backups, and storing files in the appropriate corporate drive folders.
  • Other duties as assigned by manager.
  • Follow Koorsen policies, procedures, and core values.
  • Ensure timely and professional communication with coworkers, customers, and vendors.
  • Represent Koorsen in a professional manner.

Competencies

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential function of the job can be performed.

  • Possesses good judgement and the ability to make timely and sound decisions
  • Ability to maintain confidentiality of company-specific policies and procedures
  • Proven skill in creative problem solving with minimal supervision
  • Initiative
  • Time management
  • Decision making
  • Communication proficiency
  • Organizational skills

Education and Experience Requirements

Required:

  • High School Education or equivalent with 2 or more years in administrative role or education education experience
  • Proficiency working in Microsoft Suite: Outlook, Word, Excel, PowerPoint

Preferred:

  • Bachelor’s degree Education, English Communications, Business, or related field with 5 or more years learning center experience, or equivalent combination of education and experience

Additional Eligibility Qualifications

  • Ability to pass a background check

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phone, photocopiers, and document scanners.

Physical Demands

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Must be able to carry, lift, push and pull 25 pounds
  • Must be able to effectively use computer and telephone
  • Must be able to sit for long periods of time
  • Must be able to perform repetitive tasks while using a computer
  • Constant (5-8 hrs/shift) sitting, talking, repetitive motions, eye/hand coordination
  • Occasionally (up to 2 hrs/shift) lifting, carrying, pushing, pulling, balancing, stooping, crouching
  • Rarely (minimal) climbing, feeling, crawling, exposure to weather

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

KOORSEN FIRE & SECURITY INC.

Address

Indianapolis, IN
46219 USA

Industry

Business

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