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Meeting & Project Manager

KIIT Company
Santa Cruz, NM
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Meeting & Project Manager

Job Description

The Meeting and Project Manager is the main Board meeting coordinator and Committee meeting manager. The Meeting and Project Manager is responsible for ensuring the appropriate functioning of the board as well as assisting the Program Director in existing projects. It is expected that the Meeting and Project Manager will eventually be spearheading projects of their own. The Meeting and Project Manager will report directly to the Program Director.


1. Board Meeting Coordination: Work with the Executive Director to schedule, notice, and manage all Board meeting details.

  1. Responsible for noticing Board meetings and sending out agendas, invitations and reminders
  2. Responsible for drafting all notifications regarding Board decisions
  3. Responsible for taking minutes for all meetings
  4. Manage the Board, Commission and Committee Calendars and Circulate Calendar Invitations
  5. Task Management and Tracking using
  6. Utilize spreadsheets to document board attendance for publication
  7. Circulating documents and tracking completion using DocuSign

2. Committee Coordination: Work to organize meeting agendas and scheduling.

  • Responsible for overseeing that committees meet at their scheduled times and noticing committee meetings
  • Responsible for managing committee agendas with the Chairs of each group
  • Responsible for developing regular reporting systems from the committees to the Board

3. BoardEffect Document Management:

  • Manages document storage and organization in BoardEffect
  • Works with Executive Director and/or Committee Chair to create agendas and internal and external organizational communications
  • Become proficient at BoardEffect to manage Board and commission and committee meetings, draft notifications, agendas and documents
  • Work with Google Docs to draft and store documents

4. Election Management:

  • Run Election Commission meetings
  • Manage Election timeline
  • Manage Election page on SSSC website
  • Schedule and manage Candidate forums
  • Prepare and send all election communications
  • Interface with Balloteer (third party election manager)


  • Excellent organizational Skills
  • Excellent verbal and communication skills
  • Experience with commonly used software (Microsoft Word, Excel, Powerpoint)
  • Capable of working collaboratively, independently and assisting others
  • 5 years administrative and/or project management experience


  • Degree in any of the following or other relatable area: Strategic Management, Non- Profit Development, Systems Administration
  • Non-Profit experience
  • Experience working with or sitting on nonprofit boards
  • Experience using BoardEffect, BoardSource, Convertkit, Survey Monkey, Doodle, Balloteer,, Zoom and DocuSign
  • A background with running elections


  • Organize large amounts of information into clear, direct communications
  • Create appropriate systems and procedures to ensure the continuation of daily operations and provide for future growth (calendar schedules for committee reporting, routine meeting schedules etc)
  • Manage BoardEffect site and document storage
  • Attend and support 5-6 Committee/Board meetings per week
  • Works closely with the Executive Director to manage all necessary information flow to and from the SSSC
  • Coordinate all Board and committee meeting schedules, maintain all minutes and historical records and organize all communications on behalf of the Board to the Subsidiary organizations and the Sangat (community.)
  • Attend and support 1-2 meetings per week that take place in the evening hours (8:00 - 10:30 pm EST)
  • Support/attend an occasional, weekend full-day meeting/training
  • This is a full-time, remote position that requires (and allows) flexibility in your schedule

Salary commensurate with experience and qualifications.

SSSC offers a competitive benefit package including health/dental insurance and 403(b) retirement plan.

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KIIT Company


Santa Cruz, NM



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