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Executive Assistant - Administrative Assistant

KC Staffing Solution Johns Creek, GA
  • Posted: over a month ago
  • $65,000 to $67,000 Annually
  • Full-Time
  • Benefits: Medical, 401k, Dental

**Position located in Roswell, GA**

Executive Assistant to President and C level office staff needed for Business Conference firm in Roswell, GA. Ability to work independently when staff is on the road traveling.

NO CLOCK WATCHERS PLEASE!! SOME AFTER-HOURS MAY BE REQUIRED - NOT EXCESSIVE!

Duties include:

Executive Assistant to Chairman & President Related Job Duties:

  • Manage and review calendars
  • Help keep Chairman and President organized and on schedule - maintaining and reviewing To Do Lists
  • Track appointment requests so that all opportunities are followed up on
  • Assist with travel schedules and itineraries - airline, car rental, hotel bookings
  • Assist with NYC meeting preparation
  • Meet with President 2-3 times per week on key agenda items
  • Assist with correspondence – follow up emails, thank you’s, etc.

General Office Support:

  • Answering phones & assisting with shipping needs
  • Review and distribute online faxes and website correspondence
  • Provide support for donation requests
  • Calendar Management – weekly team meetings, standing meetings, marketing meetings, client meetings, etc.
  • Purchase/keep office stocked with office supplies, kitchen supplies, printer supplies, etc.

Facilities Services:

  • Facilitate general office/building needs – painters, window cleaners, rug cleaners, etc.

“Look Ahead” – provide Chairman, President and the team with tools to be successful!

  • Review appointments for the next day
  • Notify team of upcoming calls, allowing prep time

Facilitate Weekly Team Meeting – Schedule, draft agenda, route to team, review with President
Coordinate/Communicate Daily/Weekly Status - Maintain office wall calendars and white boards
Client Records Management - Create/maintain paper folders for all clients

Facilitate Office Year End Processes:

  • Performance reviews
  • Team meetings
  • Initiatives List
  • Christmas card e-blast
  • Company donation
  • Gifts

Identify/implement Office/Business Process Improvements and Participate in Long-Term Planning

Assist with Hiring Process:

  • Scheduling
  • Interviewing
  • Debriefing
  • Drafting training plans
  • On-boarding personnel

Administration Related Job Duties:

  • Assemble Event Binders
  • Assist with proposal creation
  • Assist with client and staff contract creation
  • Review proposals and agreements
  • Initiate/draft Event Materials – Master Grids, Master Schedules, shoe grids, staff and housing grids, photography grids, athlete bios, agendas, etc.
  • Pack/unpack for events
  • Assist with call scheduling, as requested
  • Assist with research as needed

Qualifications:

  • College Degree
  • Strong work ethic, works accurately at a fast pace / Works well under pressure
  • Flexibility to switch gears, multi task, and know status of different projects at all times
  • Works well in communicating and supporting a Visionary President
  • Proven professionalism and business maturity
  • Previously supported an Executive and has worked in a dead-line oriented environment
  • Works well in team environment with lots of interaction
  • Has a willingness to assist in other roles as needed
  • Available for overtime in high volume seasons
  • Prefers working in a small office environment (3-5 people)
  • Excellent follow-thru and organizational skills
  • Strong attention to detail
  • Computer skills required: Microsoft Office (especially Excel) and Outlook



EXCELLENT WORKING ENVIRONMENT!!!

KC Staffing Solution

Why Work Here?

Great Career Opportunity! Immediate Hire!! Benefited!!

In addition to our years of experience and expertise in partnering qualified candidates with exceptional companies, both clients and candidates value our commitment to their satisfaction. We believe there is more to matching the right person with the right job, and our attention to both our clients and candidates needs and requirements makes the entire recruitment process as straightforward and effortless as it should be. Our history of success in providing experienced professionals for companies in a variety of industries is considerable, and we are confident in our ability to not just meet, but exceed your expectations. At KC Staffing Solutions we are truly Matching Talent with Opportunity!

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