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Medical Records Technician (Health Information Technician)

Justice, Bureau of Prisons/Federal Prison System Honolulu, HI
  • Expired: over a month ago. Applications are no longer accepted.
Medical Records Technician (Health Information Technician)
==========================================================

##### Department of Justice

Justice, Bureau of Prisons/Federal Prison System

Overview
--------

- ##### Open & closing dates

08/30/2019 to 09/16/2019

- ##### Service

Competitive

- ##### Pay scale & grade

GL 07

- ##### Salary

$49,025 to $62,003 per year

- ##### Appointment type

Permanent

- ##### Work schedule

Full-Time - Full Time

Location
--------

1 vacancy in the following location:

-

Honolulu, HI 1 vacancy

##### Relocation expenses reimbursed

No

##### Telework eligible

No

- Duties
------

### Summary

**Why work for the Federal Bureau of Prisons?** You can have a
meaningful career with an agency that truly values a diverse
workforce. You will find a diverse workforce employed from entry
level jobs to senior management positions. We protect public safety
by ensuring federal offenders serve their sentences of imprisonment
in facilities that are safe, humane, and provide reentry
programming. Employees at correctional facilities perform
correctional work regardless of their specific occupation.

Learn more about this agency

### Responsibilities

Analyzes medical records for completeness, consistency and
compliance with Joint Commission on Accreditation of Healthcare
Organizations (JCAHO), Bureau of Prisons and medical staff
requirements. Takes measures to correct deficiencies by notifying
the appropriate person. Performs the monthly medical record audit in
coordination with the medical staff.

Processes requests for medical information from outside hospitals,
clinics, and physicians. Coordinates notification of transfers to
other health services departments. Codes, using ICD-9-CM,
complicated diagnoses and procedures for discharged inmates. Ensures
diagnoses and procedures are supported in the medical record and
appropriately reported via Sentry.

Establishes medical records for all new admissions to facility;
acquires, monitors and accounts for the medical records which
accompany those patients transferred in from other BOP
institutions.

Along with all other correctional institution employees, incumbent
is charged with responsibility for maintaining security of the
institution. The staff correctional responsibilities precede all
others required by this position and are performed on a regular and
recurring basis.

### Travel Required

Occasional travel - Travel may be required for training.

##### Supervisory status

No

##### Promotion Potential

07

- #### Job family (Series)

0675 Medical Records Technician

#### Similar jobs

- Health Information Technicians
- Technicians, Health Information

- Requirements
------------

### Conditions of Employment

- U.S. Citizenship is Required.
- See Special Conditions of Employment Section.
- Selective Service Requirement. href="http://www.sss.gov">Click Here

**Interagency Career Transition Assistance Plan (ICTAP)**. The ICTAP
provides eligible displaced Federal competitive service employees
with selection priority over other candidates for competitive
service vacancies. If your agency has notified you in writing that
you are a displaced employee eligible for ICTAP consideration, you
may receive selection priority if: 1)this vacancy is within your
ICTAP eligibility; 2) you apply under the instructions in this
announcement; and 3) you are found well qualified for this vacancy.
To be well qualified, you must satisfy all qualification
requirements for the vacant position and rate equivalent to the
Highly Qualified category using established category rating
criteria. You must provide proof of eligibility with your
application of ICTAP eligibility or a copy of your separation
personnel action form. Additional information about ICTAP
eligibility is at: Click Here

**The Career Transition Assistance Plan (CTAP)** provides eligible
surplus and displaced competitive service employees in the
Department of Justice with selection priority over other candidates
for competitive service vacancies. If your Department of Justice
component has notified you in writing that you are a surplus or
displaced employee eligible for CTAP consideration, you may receive
selection priority if: 1) this vacancy is within your CTAP
eligibility; 2) you apply under the instructions in this
announcement; and 3) you are found well qualified for this vacancy.
To be well qualified, you must satisfy all qualification
requirements for the vacant position and rate equivalent to the
Highly Qualified category using established category rating
criteria. You must provide a copy of your written notification of
CTAP eligibility with your application. Additional information about
CTAP eligibility is at: Click Here

### Qualifications

To be considered for the position, you must meet the following
qualification requirements:

**Education**

As a general rule, education is not creditable above GL-05 for most
positions covered by this standard; **however**, graduate education
may be credited in those few instances where the graduate education
is **directly** related to the work of the position.

**OR**

**Experience**

You must have at least one year of specialized experience equivalent
in difficulty and complexity to the next lower grade level in
federal service. Applicants at this level should be versed in
medical terminology, medical records, and documentation requests and
have the ability to examine medical records for completeness,
consistency and compliance with Joint Commission on Accreditation of
Healthcare (JCAHO).

Some examples of this qualifying experience are:

- Experience in discerning discrepancies or deficiencies, and
prepare written notifications for corrective action concerning
inmates files/patient records.
- Experience in coding records using ICD-9-CM. Knowledgeable
concerning the release of information under various methods to
include the FOIA and Privacy Act.
- Experience in developing various statistical reports to assist
health service operations and be capable of retrieving
information, conducting research and analyzing records for
completeness and compliance with standards.
- Experience in coordinating documentation and record information
with hospitals, other treatment facilities, or other outside
organizations and tracks progress of requested materials.

Credit will given for paid and unpaid experience. To receive proper
credit, you must show the actual time (such as the number of hours
worked per week) spent in activities.

\*\*Your eligibility for consideration will be based on your
responses to the questions in the application.\*\*

### Education

See Qualifications Section for education requirements, if
applicable.

**ONLY** if education is a requirement/substitution for specialized
experience, applicant MUST upload legible transcripts as
verification of educational requirement. Transcripts MUST be
uploaded and electronically linked from USAJOBS at the time you
apply and MUST include identifying information to include School
Name, Student Name, Degree and Date Awarded (if applicable). All
academic degrees and coursework must be completed at a college or
university that has obtained accreditation or pre-accreditation
status from an accrediting body recognized by the U.S. Department of
Education. For a list of schools that meet this criteria, Click
Here.

*Foreign Education:* For information regarding foreign education
requirements, please see Foreign Diploma and Credit Recognition at
the U.S. Department of Education website: Recognition of Foreign
Qualifications

If you are selected for this position and qualified based on
education (i.e. basic education requirement and/or substitution of
education), you will be required to provide an OFFICIAL transcript
prior to your first day on duty.

### Additional information

In accordance with 5 U.S.C. 3307, a maximum entry age of 36 has been
established for initial appointment to a position in a Bureau of
Prisons institution. If you are above the maximum entry age and
have prior federal law enforcement coverage, you MUST submit an
SF-50 to verify prior coverage.

Qualified Preference Eligible Veterans may be exempt from meeting
the maximum age of 37. Please refer to the Required Documents
Section for the appropriate documentation to submit to validate
veteran eligibility.

**Special Conditions of Employment Section:**

Appointment is subject to satisfactory completion of a
pre-employment and panel interview, urinalysis, physical, and
background investigation. All applicants are subject to, and must
satisfactorily pass all screening requirements in relation to
National Crime Information Center (NCIC) and credit check.

All applicants not currently working in an institution will be
required to complete a qualification inquiry regarding convictions
of misdemeanor crimes of domestic violence in order to be authorized
to carry a firearm.

The Core Value Assessment (CVA) is an in-person assessment that must
be facilitated at a Bureau of Prisons Human Resource Servicing
office. On the day of the scheduled interview, a CVA will be
administered. The applicant assessment must be completed within a
70 minute time period and a passing score must be obtained. Further
employment consideration will not be extended if the applicant fails
to complete the examination or fails to achieve a passing score.
Note: The Core Value Assessment will not be administered to current
BOP employees.

Successful completion of the "Introduction to Correctional
Techniques," three-week training course at Glynco, Georgia is
required.

Additional selections may be made if vacancies occur within the life
of the certificate.

### How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the
qualifications above.

Your application will be evaluated and rated under DOJ's Category
Rating and Selection Procedures. Based upon your self-reported
responsesto the assessment questions during the application process,
your application will be placed into one of three categories:
**Best Qualified, Highly Qualified, or Qualified.** Applications
will be reviewed from the top quality category. Your resume and
supporting documentation will be used to determine whether you meet
the job qualifications listed in this announcement. If you are found
qualified for this job, your resume and supporting documentation
will be compared to the responses you provided on the online
assessment questionnaire.

**NOTE:** Candidates within the top quality category and who are
eligible for veterans preference will receive selection priority
over non-veteran preference eligibles.

If you are entitled to veterans preference, you should indicate the
type of veterans preference you are claiming on your resume.
Although veterans preference points are not assigned under the
category rating procedures described under "How You Will Be
Evaluated", veterans preference eligibles are listed ahead of
non-veterans within each category for which they are qualified.

In addition, qualified veterans with a compensable service-connected
disability of 10% or more are placed at the top of the highest
qualified category as defined by category rating procedures.

**What Competencies/Knowledge, Skills and Abilities are Required for
this Position?**

The following Competencies/Knowledge, Skills and Abilities (KSA's)
are required:

- Ability to communicate orally.
- Knowledge of federal, state, and local regulations regarding
Freedom of Information/Privacy Act requirements.
- Ability to work with data on a computer.
- Knowledge of Anatomy, Physiology and medical terminology.
- Knowledge of JCAHO standards, federal, state and local
government regulations.


**To preview questions please click here.**

### Background checks and security clearance

##### Security clearance

Other

##### Drug test required

Yes

- Required Documents
------------------

- Veterans' Preference Documentation: Veterans must demonstrate
that they have been discharged or released from active duty
under honorable conditions (i.e., the individual must have
received either an honorable or general discharge). Certificate
of Release or Discharge from Active Duty (DD-214 indicating type
of discharge); or other official documentation (e.g.,
documentation of receipt of a campaign badge or expeditionary
medal).
- If you are currently on active duty, a statement from the
appropriate Branch Personnel Office containing the following
information: Name, Rank, Branch of Service, Active Duty time,
Projected Separation Date and type of anticipated discharge must
be provided.
- If you are a disabled veteran, a Purple Heart recipient, or
widow/widower of a veteran, the spouse of a disabled veteran or
the parent of a disabled or deceased veteran, you **SHOULD**
submit a **completed** Standard Form (SF) 15, "Application for
10-Point Veteran Preference", and the other required
documentation identified on the reverse side of the SF-15 to
support your preference claim. Documentation to support a
disability **must** reflect the **overall** evaluation or
percentage disability rating. Veterans must also demonstrate
that they have been discharged or released from active duty
under honorable conditions (i.e., the individual must have
received either an honorable or general discharge).
- Resume showing relevant experience (cover letter optional).
- In order to receive credit for experience contained in an
uploaded resume, your employment history must be documented in
month/year format (MM/YYYY), reflecting starting date and ending
date and include the number of hours worked per week. Failure to
follow this format may result in disqualification.
- A college transcript which includes the School Name, Student
Name, Degree and Date Awarded (if applicable). (Note: If you are
selected for this position, official transcript(s) will be
required prior to your first day).
- SF-50 for proof of prior LEO coverage, if applicable.

**Failure to provide these documents could possibly result in
removal from consideration for this vacancy. If uploading
documentation, do not identify/save your documents utilizing a
special character such as %, \#, @, etc. Documentation should be
identified/saved as VA Letter, DD214, or Transcripts.**

**We cannot be held responsible for incompatible software, delays in
mail service, applicant application errors, etc.**
#### If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution
recognized by the U.S. Department of Education in order for it to be
credited towards qualifications. Therefore, provide only the
attendance and/or degrees from schools accredited by accrediting
institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this
vacancy announcement may result in an ineligible rating or may
affect the overall rating.

- Benefits
--------

A career with the U.S. Government provides employees with a
comprehensive benefits package. As a federal employee, you and your
family will have access to a range of benefits that are designed to
make your federal career very rewarding. Learn more about federal
benefits.

Eligibility for benefits depends on the type of position you hold
and whether your position is full-time, part-time, or intermittent.
Contact the hiring agency for more information on the specific
benefits offered.

- How to Apply
------------

You must apply through the online application system at
www.USAJOBS.gov. Follow the prompts to register, answer a few
questions and submit all required documents.

**NOTE:** Submission of a resume alone is not a complete
application. This position may require the completion of additional
forms and/or supplemental materials as described under the Required
Documents section. Please carefully review the complete job
announcement and the "How to Apply" instructions. Failure to provide
the required information and/or materials will result in your
application not being considered for employment.

**Claiming Veterans Preference?** If yes, you MUST claim preference
on-line during the application process and upload documentation to
support preference claimed. Failure to claim Veterans Preference or
provide supporting documentation may result in you not receiving
appropriate consideration during the assessment process.

Required supporting documentation **must** be electronically
uploaded or transferred from USAJOBS (uploaded).

All required supporting documentation MUST be received by the
Consolidated Staffing Unit by 11:59 p.m., Eastern Standard Time, on
the closing date of the vacancy announcement. Supporting
documentation for announcements with an **application limitation
MUST** be uploaded the same day you apply, as these positions may
close earlier than stated in the announcement.

**Paper applications:** If applying online is impossible, please
contact the Consolidated Staffing Unit at the telephone number
listed below, prior to the closing date of the announcement for the
alternate application procedure.

**Contact for Assistance in Applying On-Line:**
DOJ, Federal Bureau of Prisons
Consolidated Staffing Unit
346 Marine Forces Drive
Grand Prairie, TX 75051
E-Mail: GRA-HRM/ConsolidatedStaffingUnit@bop.gov
Phone: 972-352-4200

### Agency contact information

### CSU

##### Phone

972-352-4200

##### Email

GRA-HRM/ConsolidatedStaffingUnit@bop.gov

##### Address

JUSTICE, BUREAU OF PRISONS
Consolidated Staffing Unit
346 Marine Forces Drive
Grand Prairie, Texas 75051
United States

Learn more about this agency

### Next steps

We will notify you of the outcome after each step of the application
process has been completed. Applicants will be notified via e-mail,
to the e-mail address registered in USAJOBS. The referral
certificate or list of eligibles will then be issued to the
selecting official for further consideration. The Human Resource
Office may then contact you for an interview if they wish. We expect
to make a final job offer within 80 days after the closing date of
the announcement.

Applicants referred on a certificate of eligibles may receive an
Inquiry of Availability (OF-5 Form)via e-mail, mail or a telephone
inquiry from the local Human Resource Department. Applicants
**MUST** complete the OF-5 form and return it to the Human Resource
Management Office or contact the Human Resource Department
telephonically or via e-mail. Applicants **MUST** also telephone the
Human Resource Department during normal business hours to schedule
an interview. Failure to either return the form or contact the Human
Resource Department will result in a loss of consideration for the
position.

- Fair & Transparent
------------------

The Federal hiring process is setup to be fair and transparent.
Please read the following guidance.

### Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on
the basis of race, color, religion, sex (including pregnancy and
gender identity), national origin, political affiliation, sexual
orientation, marital status, disability, genetic information, age,
membership in an employee organization, retaliation, parental
status, military service, or other non-merit factor.

- Equal Employment Opportunity (EEO) for federal employees & job
applicants

### Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants
with disabilities where appropriate. Applicants requiring reasonable
accommodation for any part of the application process should follow
the instructions in the job opportunity announcement. For any part
of the remaining hiring process, applicants should contact the
hiring agency directly. Determinations on requests for reasonable
accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work
environment, or the way things are usually done that enables an
individual with a disability to apply for a job, perform job duties
or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide
reasonable accommodations when:

- An applicant with a disability needs an accommodation to have an
equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform
the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive
equal access to benefits, such as details, training, and
office-sponsored events.

You can request a reasonable accommodation at any time during the
application or hiring process or while on the job. Requests are
considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations
or how to contact an agency.

#### Legal and regulatory guidance

- Financial suitability
- Social security number request
- Privacy Act
- Signature and false statements
- Selective Service
- New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to
apply, visit www.usajobs.gov/GetJob/ViewDetails/544386600. Only resumes
submitted according to the instructions on the job announcement listed
at www.usajobs.gov will be considered.

Justice, Bureau of Prisons/Federal Prison System

Address

Honolulu, HI
USA