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Medical Records Technician (Health Information Technician)

Justice, Bureau of Prisons/Federal Prison System Forrest City, AR
  • Expired: over a month ago. Applications are no longer accepted.
Medical Records Technician (Health Information Technician)

##### Department of Justice

Justice, Bureau of Prisons/Federal Prison System


- ##### Open & closing dates

08/02/2019 to 08/23/2019

- ##### Service


- ##### Pay scale & grade

GL 06 - 07

- ##### Salary

$44,152 to $60,278 per year

- ##### Appointment type


- ##### Work schedule



1 vacancy in the following location:


Forrest City, AR 1 vacancy

##### Relocation expenses reimbursed


##### Telework eligible


- Duties

### Summary

**Why work for the Federal Bureau of Prisons?**

You can have a meaningful career with an agency that truly values a
diverse workforce. You will find a diverse workforce employed from
entry level jobs to senior management positions. We protect public
safety by ensuring federal offenders serve their sentences of
imprisonment in facilities that are safe, humane, and provide
reentry programming. Employees at correctional facilities perform
correctional work regardless of their specific occupation.

Learn more about this agency

### Responsibilities

Analyzes medical records for completeness, consistency and
compliance with Joint Commission on Accreditation of Healthcare
Organizations (JCAHO), Bureau of Prisons and medical staff
requirements. Takes measures to correct deficiencies by notifying
the appropriate person. Performs the monthly medical record audit in
coordination with the medical staff.

Processes requests for medical information from outside hospitals,
clinics, and physicians. Coordinates notification of transfers to
other health services departments. Codes, using ICD-9-CM,
complicated diagnoses and procedures for discharged inmates. Ensures
diagnoses and procedures are supported in the medical record and
appropriately reported via Sentry.

Establishes medical records for all new admissions to facility;
acquires, monitors and accounts for the medical records which
accompany those patients transferred in from other BOP

Along with all other correctional institution employees, incumbent
is charged with responsibility for maintaining security of the
institution. The staff correctional responsibilities precede all
others required by this position and are performed on a regular and
recurring basis.

### Travel Required

Occasional travel - Travel may be required for training and/or work
related issues.

##### Supervisory status


##### Promotion Potential


- #### Job family (Series)

0675 Medical Records Technician

#### Similar jobs

- Coders, Health Information
- Health Information Coders
- Health Information Technicians
- Technicians, Health Information

- Requirements

### Conditions of Employment

- U.S. Citizenship is Required.
- See Special Conditions of Employment Section.

**The Career Transition Assistance Plan (CTAP)** provides eligible
surplus and displaced competitive service employees in the
Department of Justice with selection priority over other candidates
for competitive service vacancies. If your Department of Justice
component has notified you in writing that you are a surplus or
displaced employee eligible for CTAP eligibility, you may receive
selection priority if: 1) this vacancy is within your CTAP
eligibility; 2) you apply under the instructions in this
announcement; and 3) you are found well qualified for this vacancy.
To be well qualified, you must satisfy all qualification
requirements for the vacant position and score 85 or better on
established ranking criteria. You must provide a copy of your
written notification of CTAP eligibility with your application.
Additional information about CTAP eligibility is at: Click Here

### Qualifications

To be considered for the position, you must meet the following
qualification requirements:


**GL-06 AND GL-07:** As a general rule, education is not creditable
above GL-5 for most positions covered by this standard; **however**,
graduate education may be credited in those few instances where the
graduate education is **directly** related to the work of the

**NOTE:** If you are using education to qualify, you **MUST** upload
and electronically link legible transcripts from USAJOBS at the time
you apply to receive consideration. Transcripts must include
identifying information to include School Name, Student Name, Degree
and Date Awarded (if applicable). All academic degrees and
coursework must be completed at a college or university that has
obtained accreditation or pre-accreditation status from an
accrediting body recognized by the U.S. Department of Education.
For a list of schools that meet this criteria, Click Here. (If you
are selected for this position based upon your education, you will
be required to provide an OFFICIAL transcript prior to your first
day on duty.)

For information regarding foreign education requirements, please see
the Recognition of Foreign Qualifications at the U.S. Department of
Education website: Recognition of Foreign Qualifications



**GL-06:** You must have at least one year of specialized experience
equivalent in difficulty and complexity to the next lower grade
level in federal service. Applicants at this level should be
familiar with various automated and data systems and have the
ability to key and/or code information. Experience at this level
demonstrates technical and administrative support through the
ability to review, analyze, code, compile, and extract records data.

Some examples of this qualifying experience are:

- Experience in organizing and checking medical records for
completeness, accuracy, and compliance with regulatory
- Experience in maintaining tracking and suspense systems and
experience which requires the coordination and scheduling of
appointment to facilitate patient treatment.
- Experience in performing a variety of administrative duties such
as preparing reports, purchase orders, receiving reports, pay
vouchers, and medical referrals for treatment.

**GL-07:** You must have at least one year of specialized experience
equivalent in difficulty and complexity to the next lower grade
level in federal service. Applicants at this level should be versed
in medical terminology, medical records, and documentation requests
and have the ability to examine medical records for completeness,
consistency and compliance with Joint Commission on Accreditation of
Healthcare (JCAHO).

Some examples of this qualifying experience are:

- Experience in discerning discrepancies or deficiencies, and
prepare written notifications for corrective action concerning
inmates files/patient records.
- Experience in coding records using ICD-9-CM. Knowledgeable
concerning the release of information under various methods to
include the FOIA and Privacy Act.
- Experience in developing various statistical reports to assist
health service operations and be capable of retrieving
information, conducting research and analyzing records for
completeness and compliance with standards.
- Experience in coordinating documentation and record information
with hospitals, other treatment facilities, or other outside
organizations and tracks progress of requested materials.

Credit will given for paid and unpaid experience. To receive proper
credit, you must show the actual time (such as the number of hours
worked per week) spent in activities.

\*\*Your eligibility for consideration will be based on your
responses to the questions in the application.\*\*

### Education

See Qualifications Section for education requirements, if

### Additional information

This position IS included in the bargaining unit.

In accordance with 5 U.S.C. 3307, a maximum entry age of 36 has been
established for initial appointment to a position in a Bureau of
Prisons institution.

The representative rate for this position is $51,866 per annum
($24.85 per hour).

**Special Conditions of Employment Section:**

Appointment is subject to satisfactory completion of a urinalysis,
physical, and background investigation. All applicants are subject
to National Crime Information Center (NCIC) and credit checks.

All applicants not currently working in an institution will be
required to complete a qualification inquiry regarding convictions
of misdemeanor crimes of domestic violence in order to be authorized
to carry a firearm.

The Core Value Assessment (CVA) is an in-person assessment that must
be facilitated at a Bureau of Prisons Human Resource Servicing
office. On the day of the scheduled interview, a CVA will be
administered. The applicant assessment must be completed within a
70 minute time period and a passing score must be obtained. Further
employment consideration will not be extended if the applicant fails
to complete the examination or fails to achieve a passing score.
Note: The Core Value Assessment will not be administered to current
BOP employees.

Successful completion of the "Introduction to Correctional
Techniques," three-week training course at Glynco, Georgia is

The addresses listed on the USAJOBS account/resume must be the
primary residence at the time of application. You may be required
to provide proof of residence.

Additional selections may be made if vacancies occur within the life
of the certificate.

### How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the
qualifications above.

If your composite score exceeds the average score for this job, your
resume and supporting documentation will be compared to your online
assessment questionnaire responses and utilized to determine whether
you meet the job qualifications listed in this announcement. If you
rate yourself higher than what is supported by your application
materials, your responses may be adjusted and/or you may be excluded
from consideration for this job. If you are found to be among the
top candidates, you will be referred to the selecting official for
employment consideration.

There are several parts of the application process that affect the
overall evaluation of your application:

- Your resume, which is part of your USAJOBS profile;
- Your responses to the eligibility questions;
- Your responses to the online assessment questionnaire;
- Your supporting documentation, if required.

Time-in-Grade: Federal employees must meet time-in-grade
requirements for consideration. You must meet all qualification
requirements upon the closing date of this announcement.

**If you applied to more than one grade level, BE ADVISED that you
may be selected at ANY grade level for which you applied and are
found qualified (i.e., if the job is announced at the 9/11 grade
levels and you apply for the GS/GL-9 and the GS-11,and you are found
qualified at BOTH grade levels, you may be selected at either grade

**What Competencies/Knowledge, Skills and Abilities are Required for
this Position?**

The following Competencies/Knowledge, Skills and Abilities (KSA's)
are required:

**GL-06 and GL-07:**

- Ability to communicate orally.
- Knowledge of federal, state, and local regulations regarding
Freedom of Information/Privacy Act requirements.
- Ability to work with data on a computer.
- Knowledge of Anatomy, Physiology and medical terminology.
- Knowledge of JCAHO standards, federal, state and local
government regulations.

**To preview questions please click here.**

### Background checks and security clearance

##### Security clearance


##### Drug test required


- Required Documents

- Resume showing relevant experience (cover letter optional).
- In order to receive credit for experience contained in an
uploaded resume, your employment history must be documented in
month/year format (MM/YYYY), reflecting starting date and ending
date and include the number of hours worked per week. Failure to
follow this format may result in disqualification.
- Current or former Federal employees NOT employed by the Bureau
of Prisons MUST submit a copy of their SF-50 Form which shows
competitive service appointment, tenure group, and salary. If
you have promotion potential in your current position, please
provide proof. If you are applying for a higher grade, and your
experience was gained at a Federal agency other than the Bureau
of Prisons, you MUST provide the SF-50 Form which verifies the
length of time you have been in your highest grade and supports
your claim for time in grade.
- Employees applying with an interchange agreement must provide
proof of their permanent appointment.
- Current federal employees NOT employed by the BOP and former
federal employees MUST submit a copy of their latest yearly
performance appraisal/evaluation.
- CTAP, Click Here, if applicable.
- Military Spouses who meet the requirement of Executive Order
13832 - must include marriage certificate and copy of active
duty military members orders OR letter from VA OR DD214
describing 100% disability of spouse, OR SF-50. For more
information Click Here.
- A college transcript which includes the School Name, Student
Name, Degree and Date Awarded, if applicable. (Note: If you are
selected for this position, official transcript(s) will be
required prior to your first day.)

**Failure to provide these documents could possibly result in
removal from consideration for this vacancy. If uploading
documentation, do not identify/save your documents utilizing a
special character such as %, \#, @, etc. Documentation should be
identified/saved as VA Letter, DD214, or Transcripts**.

**We cannot be held responsible for incompatible software, delays in
mail service, applicant application errors, etc.**

#### If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution
recognized by the U.S. Department of Education in order for it to be
credited towards qualifications. Therefore, provide only the
attendance and/or degrees from schools accredited by accrediting
institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this
vacancy announcement may result in an ineligible rating or may
affect the overall rating.

- Benefits

A career with the U.S. Government provides employees with a
comprehensive benefits package. As a federal employee, you and your
family will have access to a range of benefits that are designed to
make your federal career very rewarding. Learn more about federal

Eligibility for benefits depends on the type of position you hold
and whether your position is full-time, part-time, or intermittent.
Contact the hiring agency for more information on the specific
benefits offered.

- How to Apply

You must apply through the online application system at Follow the prompts to register, answer a few
questions and submit all required documents.

**NOTE:** Submission of a resume alone is not a complete
application. This position may require the completion of additional
forms and/or supplemental materials as described under the Required
Documents section. Please carefully review the complete job
announcement and the "How to Apply" instructions. Failure to provide
the required information and/or materials will result in your
application not being considered for employment.

Required supporting documentation **must** be electronically
uploaded or transferred from USAJOBS (uploaded).

All required supporting documentation MUST be received by the
Consolidated Staffing Unit by 11:59 p.m., Eastern Standard Time, on
the closing date of the vacancy announcement. You MUST include the
vacancy announcement number on your supporting documentation.

**NOTE:** Failure to follow these application procedures will result
in the applicant losing consideration for this position.

Paper applications: If applying online is impossible, please contact
the Consolidated Staffing Unit at the telephone number listed below,
prior to the closing date of the announcement for the alternate
application procedure.

**Contact for Assistance in Applying On-Line:**
DOJ, Federal Bureau of Prisons
Consolidated Staffing Unit
346 Marine Forces Drive
Grand Prairie, TX 75051
E-Mail: GRA-HRM/
Phone: 972-352-4200

**How do I Apply for this Position if I am a Military Spouse
applying under the Special Hiring Authority?**

Military Spouses who meet the requirement of Executive Order 13832
MUST include the vacancy announcement number on all supporting
documentation, as well as the appointing authority used. For more
information Click Here.

To be considered for this Special Hiring Authority, applicants must
submit package to GRA-HRM/

- Submit a complete/detailed resume.
- Address selective factor, if required.
- Resume must contain all information listed in the Qualifications
- Submit supporting documents (i.e. transcripts, certification,
registration, and/or license, if applicable).

Your completed application packet must be submitted to the
Consolidated Staffing Unit by 11:59 p.m., Eastern Standard Time
(EST), on the closing date of the vacancy announcement. You must
include the last four digits of your social security number and the
vacancy announcement number on your application packet. DO NOT

### Agency contact information

### CSU

##### Phone


##### Email


##### Address

Consolidated Staffing Unit
346 Marine Forces Drive
Grand Prairie, Texas 75051
United States

Learn more about this agency

### Next steps

We will notify you of the outcome after each step of the application
process has been completed. Normally, Selecting Officials will make
a selection within 90-days. When deemed necessary, the selection
process may be extended up to 180-days from the date the
certificate(s), (Exception, Best Qualified Lists) is/are generated
to make a selection.

- Fair & Transparent

The Federal hiring process is setup to be fair and transparent.
Please read the following guidance.

### Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on
the basis of race, color, religion, sex (including pregnancy and
gender identity), national origin, political affiliation, sexual
orientation, marital status, disability, genetic information, age,
membership in an employee organization, retaliation, parental
status, military service, or other non-merit factor.

- Equal Employment Opportunity (EEO) for federal employees & job

### Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants
with disabilities where appropriate. Applicants requiring reasonable
accommodation for any part of the application process should follow
the instructions in the job opportunity announcement. For any part
of the remaining hiring process, applicants should contact the
hiring agency directly. Determinations on requests for reasonable
accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work
environment, or the way things are usually done that enables an
individual with a disability to apply for a job, perform job duties
or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide
reasonable accommodations when:

- An applicant with a disability needs an accommodation to have an
equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform
the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive
equal access to benefits, such as details, training, and
office-sponsored events.

You can request a reasonable accommodation at any time during the
application or hiring process or while on the job. Requests are
considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations
or how to contact an agency.

#### Legal and regulatory guidance

- Financial suitability
- Social security number request
- Privacy Act
- Signature and false statements
- Selective Service
- New employee probationary period

This job originated on For the full announcement and to
apply, visit Only resumes
submitted according to the instructions on the job announcement listed
at will be considered.

Justice, Bureau of Prisons/Federal Prison System


Forrest City, AR