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Services Coordinator

Jones Lang Lasalle Providence, RI
  • Expired: over a month ago. Applications are no longer accepted.
JOB SUMMARY



Support daily operations of Office Services function. Provide superior customer service and support to all internal stakeholders and tenants related to production print and literature fulfillment services, warehouse requests, and courier and mail services. Ensure work is conducted in accordance with Health Insurance Portability & Accountability Act standards; specifically, as related to confidentiality of Protected Health Information. Provide support to the organization's various campus and satellite business locations.







ESSENTIAL JOB FUNCTIONS

+ Perform outgoing mail functions including metering, printing, collating, and preparing sales and marketing materials for distribution to internal and external accounts.

+ Transportation and delivery of Mail, Sales Materials, and other items using a company provided vehicle

+ Technical aptitude suited to, but not limited to Audio Visual setup and trouble shooting in support of meetings and teleconference work

+ Work in collaboration with BCBSRI & NTT Data (print fulfillment team) to coordinate timely and accurate completion of required mailings.Receive, log, and distribute incoming packages, supplies and other items to internal customers and tenants.

+ Collect and prepare outgoing overnight express letters and packages. Maintain correct receipt and delivery logs to ensure accuracy and to service follow-up inquiries.

+ Assist in the loading and unloading of company delivery vehicles, collection of material for confidential destruction, and shipping and receiving duties.

+ Sort and deliver incoming USPS mail to established mail drops and personnel in the company's campus and satellite buildings. Collect outgoing USPS mail during courier runs and on request and forward for processing.

+ Perform duties in support of the inventory control function to ensure the safe and orderly shipping, receiving, inventory control, and distribution of raw paper stock, forms, envelopes, internally and externally printed advertising and product material.

+ Assist team with department initiatives and projects.

+ Adapt to changing and new emerging procedures and policies. Participate and complete trainings and/ certifications related to new systems and equipment.

+ Perform documentation tasks associated with department policy and procedures.

+ Perform other duties as assigned.



















QUALIFICATIONS:

+ High School Diploma or GED equivalent. College education a plus.

+ Valid driver's license

+ One year of experience in shipping, receiving, inventory control, or mail room environment

+ Proficient in Microsoft Office

+ Experience working with automated/computer operated machinery

+ Experience & willingness to work in a fast paced deadline driven environment

+ Customer service experience in a high visibility, corporate environment

+ Project Management a plus

+ Print/Production experience

+ Mail metering and inserting experience







Required Knowledge, Skills, and/or Abilities:

+ Independent time management skills

+ Ability to collect and organize data

+ Ability to meet established time and quality standards, and prioritize daily tasks to adhere to strict deadlines















Physical Activity : Physical Exertion:



Sit, stand, walk, talk, and hear. Lift up to 10 pounds.



Reaching with hands and arms. Lift up to 25 pounds.



Climbing or balancing. Lift up to 50 pounds.



Stoop, kneel, crouch or crawl. Lift more than 50 pounds.







Vision Requirements: Close vision. Distance vision. Peripheral vision. Depth perception.



Ability to adjust focus. Other Physical Demands: N/A











DISCLAIMER:







This description is not intended to be a complete statement of job content; rather to act as a guide to the essential functions performed. Management retains the discretion to add to or change the duties of the position at any time.































JLL Privacy Notice



Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.







For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.







For additional details please see our career site pages for each country.







For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.







Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at Accommodation.Reques@am.jl..com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.















JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. Our vision is to reimagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions. In doing so, we will build a better tomorrow for our clients, our people and our communities. JLL is a Fortune 500 company with annual revenue of $16.3 billion, operations in over 80 countries and a global workforce of over 90,000 as of December 31, 2018. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com

Jones Lang Lasalle

Address

Providence, RI
USA