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Administrative Assistant

Johnson Controls Burlingame, CA
  • Expired: August 13, 2019. Applications are no longer accepted.
What you will do
Responsibilities include but are not limited to assisting the day-to-day general office duties:

Manage Front Desk (reception)
Receive, distribute packages & mail
Order office supplies
Liaison with Accounts Payable, submitting & approving facility invoices.  Requesting POs.
Organize & maintain file systems.  Ensure that administrative procedures are updated as needed & implement process improvements
Works independently & with team on special projects
Assist with event planning
Provide back up for Executive Assistant
Provide back up for security badging
Safety Coordinator for local office
Assist with catering
Coordinate logistics with trainers
Reserve Conference Rooms
Interface with vendors
Maintain facility budget files
Submit & follow up facility maintenance requests
Assist with all office audits & special projects
Promote good working relations & morale among the office staff
Perform other duties as directed & deemed necessary

What we look for
Minimum 3 years' experience in administrative assistant position
Proficiency in MS Office Suite, Outlook, and Oracle based software general PC knowledge
Experience in multi-tasking and prioritization a must
Basic knowledge of accounting/bookkeeping
Excellent written & verbal communication skills
Public Notary certification is a plus (not required)
Demonstrated ability to maintain high level of confidentiality
Must pass pre-employment drug screen and background check
What else you'll get
Supportive team environment, flexible schedule, mobile device, laptop, company vehicle. Add to that a competitive salary, best in class benefits package that starts on day 1, which includes medical, dental & vision, 401(k), tuition reimbursement, paid time off and career growth opportunities.

Johnson Controls is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, status as a qualified individual with a disability, or any other characteristic protected by law. For more information, please view EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit

Johnson Controls


Burlingame, CA