Sr. Administrative Coordinator

The Planetary Health Alliance (PHA) is the leading organization at the forefront of Planetary Health, a rapidly growing global field and social movement focused on understanding the human health impacts of our disruption and transformation of Earth's natural systems and the solutions necessary to address these challenges. Never before has humanity's footprint on the natural world been so large or so threatening to human health and well-being. The PHA is a growing global consortium of over 370 institutions in more than 65 countries, plus 20,000+ members, advancing Planetary Health understanding by convening experts; creating, gathering, and distributing educational materials; and curating, synthesizing, and mainstreaming Planetary Health narratives and solutions to inform and activate the Planetary Health community and the broader society. The PHA is housed within a cross-university Planetary Health initiative at Johns Hopkins University.

Planetary Health Alliance (PHA) seeks a detail-oriented and motivated Sr. Administrative Coordinator to support the PHA team in building a global community dedicated to advancing the field of Planetary Health. The Administrative Coordinator will work in close collaboration with PHA's Program Director and other staff to coordinate the organization's administrative, financial, and operational activities on a day-to-day basis to successfully support its vision and mission. (https://www.planetaryhealthalliance.org/about-the-pha)

Specific Duties & Responsibilities

• Serve as a principal contact for Planetary Health Alliance (PHA) inquiries, through management of PHA's office phone and email account.
• Support internal PHA staff team functions: manage weekly team meetings using project management software; track PHA progress in achieving milestones; maintain calendars for PHA senior leadership; schedule room reservations; arrange staff travel.
• Support PHA financial administration including preparing monthly expenses reports, reimbursements for staff and stakeholders, managing payments for services and supplies, and other routine financial tasks.
• Assist PHA's Program Director with grants management tasks, including budget preparation for proposals, tracking expenditures, and annual reporting.
• Support the hiring and onboarding process of new employees and interns including generation of job descriptions, Position Posting Forms, as well as coordination with Human Resources and Information Technologies.
• Manage access to and structure of PHA shared information technology systems (e.g., OneDrive, ClickUp, etc).
• Create, organize and maintain administrative Standard Operating Procedures.
• Provide assistance with logistics for special events campus, including advertising, arranging speaker travel, room reservations, and organizing A/V.
• Coordinate the Planetary Health Annual Meeting logistics with co-hosting institutions.
• Provides other logistical support to the PHA, as needed.
• Travel occasionally (about ~5% of the time, when normal business operations resume) to conferences and events hosted by member institutions; occasionally present on behalf of the PHA.

Climate Setting & Leadership

• Conduct oneself in a manner to achieve results in a way consistent with organization values and to provide constructive examples for others to do likewise.
• Establish timely and effective communications with all constituents to keep them aware of important information and to receive information and feedback from them.
• Maintain an active role in the JH community as a representative for Planetary Health and to represent the organization to both internal and external constituent groups.
• Develop positive employee and partner relations and communications.

Notes

• Applications without cover letters will not be considered.
• This position requires exceptional organizational, communication and problem-solving skills as well as the ability to build and maintain effective and positive relationships both internal to JHU and externally.
• To learn more about the Planetary Health Alliance, please visit: https://www.planetaryhealthalliance.org/

Minimum Qualifications

• High School Diploma or graduation equivalent.
• Five years progressively responsible administrative experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Effectively manages multiple projects, often tight timelines.
• Experience working with the Microsoft Office and Teams products, some experience working with project management tools is a plus.
• Keen attention to details and deadlines.
• Strong problem-solving and organizational skills; outstanding interpersonal skills.
• Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments.
• Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion.
• Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity.

Classified Title: Sr. Administrative Coordinator
Role/Level/Range: ATO 40/E/03/OF
Starting Salary Range: Min $21.00 - Max $36.50 HRLY ($59,800 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Mon-Fri 8:30am-5pm
Exempt Status: Non-Exempt
Location: Hybrid/District of Columbia
Department name: Planetary Health Alliance (PHA)
Personnel area: School of Public Health

Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Hybrid