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Real Estate Transaction Coordinator

John L Scott Real Estate Issaquah, WA

  • Posted: over a month ago
  • Full-Time
  • Benefits: 401k, dental, life insurance, medical, vision
Job Description

Position Overview:

The Transaction Coordinator for the Issaquah office of John L. Scott, Inc. performs administrative and clerical support for the branch and to the brokers as directed by the Office Leader and Office Administrator. Duties and responsibilities include maintaining a healthy, positive and service-oriented relationship with all persons but in particular with the agents and their customers and clients. This person will provide a wide range of transaction coordination services which include using software provided to assist the agent by reminding them of contract deadlines and providing updates as received. This role requires a positive outlook, enjoyment of a fast-pace environment with changing priorities but more importantly, must embrace our John L. Scott company culture and core value, Living Life as a Contribution®.

 

Primary responsibilities may include, but are not limited to:

  • Compile, verify, record and process forms and documents
  • Data entry into proprietary program including input of transactions, and following them thru closing
  • Provide technology assistance with equipment and software applications
  • Gathering relevant information, relating data from different sources and identifying possible solutions
  • Effective and positive articulation of complex concepts through oral and written means to individuals or groups
  • Establishing a course of action for self and/or others to accomplish a specific goal; planning proper assignments of personnel and appropriate allocation of resources; utilizing appropriate prioritization to achieve timely results
  • Key in, edit, proofread and finalize documents
  • Maintain and prepare reports
  • Respond to telephone, in person or electronic enquiries
  • Send and receive messages and documents
  • Sort, process and verify forms and documents
  • Scan documents into online system for viewing by broker & client
  • Custom Flyer Coordination
  • Process Earnest Money checks
  • Order/update Title Report
  • Lender follow up on Appraisal and insurance
  • Escrow follow up on docs, Title, signing appointments, Preliminary HUD
  • Agent Notifications and status updates thru out transaction
  • Provide information on transaction services to brokers directly and in office meetings

 

Required Knowledge & Skills:

  • Excellent communication skills
  • Great attention to detail
  • Knowledge of major software
  • Solves problems effectively
  • Well organized
  • Works well in a team
  • Ability to handle multiple deadlines and projects
  • General office experience, PC and data entry skills with MS Office suite of products
  • Sales and/or Real Estate experience helpful but not required

 

Qualifications:

  • Three or more years in customer service and administrative experience preferable in real estate, lending, title or escrow setting
  • A professional appearance and demeanor
  • Experience in loan processing, title, escrow or real estate preferred
  • Experience with a high volume office preferred but not required
  • Experience with Paperless Pipeline and SkySlope preferred but not required

 

Position & Benefits:

  • The position is full time, Monday-Friday, and is considered non-exempt for purposes of Wage and Hour Law
  • JLS benefits offerings for full time employees include: Medical, Dental, Vision, Prescription, Long Term Disability, Term Life, AD&D, FSA, and supplemental insurance options
  • Employees are eligible to participate in the JLS 401K retirement plan
  • Paid time off and personal paid leave in accordance with JLS policies
  • Internal career growth and training opportunities
  • Living Life as a Contribution® volunteer opportunities through the JLS Foundation

 

Physical Demands:
The physical demands described here are representative of those that must be met by an employee in an office setting to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to reach items on or near the floor

  • Specific vision abilities required by this job include close vision requirements due to computer work
  • Light to moderate lifting is required occasionally, 10-25 pounds
  • Regular, predictable attendance is required on site at this position’s

 

Work Demands:
The work environment characteristics described here are representative of those an employee in an office setting encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Moderate noise (i.e. business office with computers, phone, and printers, online meetings)
  • Ability to work in a confined area (desk or office)
  • Ability to sit at a computer terminal for an extended period of time

 

Equal Employment Opportunity Policy:
John L. Scott Inc. provides equal employment opportunities to all employees, and applicants for employment, and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Company Description
John L. Scott Real Estate was founded in 1931 in downtown Seattle, Washington. Through the years, we have grown to become one of the most productive real estate brokerage companies in the nation. That’s because we are a company that prides itself on supporting each individual sales associate and the relationship with their clients. We do this through comprehensive marketing programs and services, an award winning website, extensive business development programs, and superior residential brokerage services.

John L Scott Real Estate

Why Work Here?
Living Life as a Contribution since 1931

John L. Scott Real Estate was founded in 1931 in downtown Seattle, Washington. Through the years, we have grown to become one of the most productive real estate brokerage companies in the nation. That’s because we are a company that prides itself on supporting each individual sales associate and the relationship with their clients. We do this through comprehensive marketing programs and services, an award winning website, extensive business development programs, and superior residential brokerage services.

Address

1700 NW Gilman Blvd #300

Issaquah, WA
98027 USA

Industry

Real Estate

Website

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