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Recruiting/Admin Assistant

Joe Taylor Restoration Delray Beach, FL
  • Expired: 13 days ago. Applications are no longer accepted.

JOB DESCRIPTION

We are looking for a talented Recruiting Coordinator to join our team and participate in the hiring process from beginning to end.

The Recruiting Coordinator is responsible for providing a superior experience to candidates throughout the hiring process, leveraging recruitment technology as well as (properly representing) the highly respected Joe Taylor Restoration brand at every opportunity. You will be responsible for attracting candidates, evaluating resumes, scheduling and conducting interviews and assist with some new hire orientation and hiring paperwork. The role requires a recruiting professional who can demonstrate good decision making, unparalleled integrity, and high energy while working under minimal supervision.

The recruiting coordinator manages branch and corporate office recruitment and staffing needs. This position is part recruiting and part administrative/facility management.

Essential Functions

  • Manage the entire recruiting life-cycle, actively participating in all staffing related activities and cross-functional projects.
  • Help develop and leverage a diverse "toolbox" of creative and traditional sourcing techniques, efficiently screening candidate resumes against required skill sets.
  • Collaborate with hiring managers frequently to anticipate and meet evolving hiring needs.
  • Help the hiring team with recruiting methods and interview questions.
  • Coordinate and schedule pre-employment assessments and skill testing as needed.
  • Provide information on company operations and job opportunities to potential applicants.
  • Screen and refer qualified applicants to the hiring manager for interviews. May provide initial screening to obtain work history, education, training, job skills, and salary requirements.
  • Determine and implement strategic candidate selection strategies and vacancy advertising campaigns.
  • Write and post job descriptions on job boards, career websites, newspapers and universities boards.
  • Conducts reference checks.
  • Send out job offer emails; rejection emails.
  • Develop and maintain professional relationships with colleges, university, and community, college placement offices as a source to generate qualified applicants.
  • Schedule and attend job/career fairs with appropriate staff to generate qualified applicants.
  • Demonstrate company values through behaviors.
  • Source candidates by using databases and social media.
  • Research, analyze, prepare and present hiring statistics.
  • Stay up-to-date with current recruiting methods.
  • Maintain records on recruiting activities as required.
  • Adhere to laws, rules, and regulations.

Administrative Duties

  • Receptionist (first to answer the front door)
  • Maintain security processes (door security, door keys, fire alarm)
  • Facilities maintenance
  • Ensure daily deliveries get to their rightful owner
  • Company communications such as newsletters, birthday’s and anniversary’s
  • Prepare new HR hire orientation paperwork
  • Manage asset forms for HR
  • Back up for new hire orientation
  • Assist all levels of Management as needed, including the Owner

Other Duties:

Cross train with the customer service team and provide support as needed. This position will be supporting any administrative and office tasks when asked, which could change day-to-day depending on business needs, such as setting up the breakroom for company parties, help move furniture around the office and other items as needed.

  • Detail oriented
  • Maintain a high level of customer service
  • Interact positively with other employees of all levels

Competencies

  • Communication
  • Relationship management
  • Critical thinking and evaluation
  • Good decision making
  • Business acumen
  • High sense of confidentiality
  • Emotional intelligence

Minimum Requirements

  • At least one year of recruiting assistance experience.
  • Bachelor's degree in Human Resources or related field
  • Experience managing projects and owning client relationships
  • Minimum 2 years’ experience working with Microsoft Office, Outlook, PowerPoint
  • Familiarity with current sourcing techniques; strong research and candidate generation skills
  • Managing facilities experience a plus

Other

This position may travel locally up to 15% and may travel to other Florida branches later in the year (Fort Myers and Orlando).

Must be able to lift 15 pounds and able to lift, stand, walk, sit, reach with hands and arms, stoop, kneel. There may be other physical requirements for this position.