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Facilities Assistant Manager

JobTracks San Diego, CA
  • Expired: over a month ago. Applications are no longer accepted.

The purpose of this position is to provide management/leadership for the facilities organization at a specific facility, set of buildings, or campus environment. The Assistant Facility Manager is charged with the day-to-day implementation of policies, procedures and programs that will assure a well-managed, well-maintained building, placing maximum emphasis on positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination and conjunction with the Owner's goals and objectives. The position coordinates the activities, financials, vendors and manpower required for current and future needs of the building and operation.

Job Description


Charged with the supervision and workflow management of maintenance personnel

Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence

Schedule and coordinate meetings/special events as requested

Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist facilities manager(s) in their efforts to ensure compliance with company policies and procedures

Prepare and code invoices for facility manager’s approval

Monitor and maintain the facility maintenance work order system and prepare monthly reports for facilities manager on status of occupants work orders

Maintain the facility purchase order system

Maintain lease and contract files, as well as other files located within the facilities management office

Promote and foster positive relationships with occupants and owners and track service calls as required

Assist with monthly and quarterly management reports as well as annual budget preparation

Process management and maintenance staff hours, occupants bill back invoices through accounting, expense reports, and check requests for review and approval


Four year college/university degree or any work experience equivalent

CFM, FMA industry certifications recommended; other Engineering, Business or technical training or certifications a plus

Trade School

Targeted Competencies:
Excellent technical, interpersonal and analytical skills required

Excellent written and oral communications skills

Strong computer and systems knowledge

Physical Requirements:
While performing the duties of this job, the employee is regularly required to travel from floor to floor and may be required to travel outside between buildings in varying outdoor weather conditions

The employee may also be regularly required to sit or stand for prolonged periods of time

Regularly use hands to operate office machinery including, but not limited to, telephones, computers, fax, and photocopy machines

Regularly required to walk, talk, and hear


Why Work Here?

Wonderful clients and even better employees that are very community minded.

ABOUT JOBTRACKS It's corny, but we call ourselves, "The Matchmakers of the staffing world." We're committed to pairing highly qualified employees in the real estate, title, escrow and hospitality industries with the most eligible clients. Apply now, and we'll send cupid out on your behalf! REFER A FRIEND = GET $50 You get $50 and your friend gets a lifetime opportunity... What could be better? We will gladly send you $50 if someone you share our information with is hired and works at least 4 weeks for a direct-hire position. Thank you for spreading the word!


9001 Spectrum Center Blvd, San Diego, CA 92123
San Diego, CA