Office Manager/Staff Assistant

I. Position Title: OFFICE MANAGER/STAFF ASSISTANT

- Reports to: Director for Operations (DOO)/National Executive Director (NED). By direction of DOO and NED, handles a variety of situations involving the execution of administrative functions of the office.

II. Essential Duties/Responsibilities

- Serves as human resources liaison for DOO and NED, maintains personnel records and employee training files, and onboards new employees.

- Ensures security guard contract and receptionist desk is covered, assists the DOO and NED with time scheduling and meeting deadlines.

- Makes travel arrangements for JWV Leadership including National Commander, Vice National Commander, committee members and staff.

- Coordinates with Headquarter vendors to ensure the proper deadlines and dates are met, including maintenance and repair requests.

- Serves as liaison for staff with IT providers to be sure staff has all hardware and is operational.

- Maintains and updates corporate documents and records. (contracts/leases/contact information)

- Performs a wide variety of duties including drafting and preparing all JWV HQ correspondence, including maintaining paper and digital files.

- Ensures that all JWV document templates are updated and current, including the proper use of JWV logo.

- Creates the National Executive Committee (NEC)and National Convention books, ensuring that all reports are received and recorded, prepares notices, resolutions and other documents needed by leadership for Board and committee meetings.

- Assists DOO and NED with any additional projects and other office manager duties as assigned.

III. Qualifications (Bachelor’s degree preferred)

1. Experience as an Office Manager/Staff Assistant.

2. Proficient with Microsoft Office and Adobe (Adobe Create Suite, Photoshop, Indesign, Illustrator, Acrobat).

3. Experience making travel arrangements.

4. Strong customer service skills.

5. Strong organizational skills.

IV. Requirements

· Proficiency in using publishing applications as well as posting on Facebook and Twitter.

· Ability to be proactive and work independently to prioritize workload to meet demands.

· Proven ability to meet deadlines and work in a fast-paced, team environment with quick turnaround times.

· Ability to multi-task and maintain high attention to detail on tasks.

· Ability to respond to and manage sensitive inquiries.

· Outstanding written and verbal communications skills.

· Proficient in MS Word, Excel, and PowerPoint.

V. Desired Skills

· Experience working with nonprofit entities.

· Prior experience working in the veteran and military community.

· Understanding and knowledge of Jewish customs and traditions.

Photography skills -- may serve as photographer at JWV events.