Administrative Assistant

Join our dynamic and thriving organization as an Administrative Assistant and embark on a fulfilling journey that promises a perfect blend of challenge, growth, and camaraderie. As an integral part of our team, you will be at the forefront of our daily operations, ensuring seamless coordination, efficient communication, and impeccable organization. This is an extraordinary opportunity to contribute your exceptional administrative skills, attention to detail, and problem-solving prowess to an agency known for its important work in the community. Be part of a supportive and collaborative work environment that values your expertise and rewards your dedication. Step into the role of an Administrative Assistant and unlock a world of possibilities, where your talents are recognized, and your impact is truly valued.

Position Summary

Administrative staff are the backbone of our agency! The JFCS Administrative Assistant supports the receptionist at JFCS's main office by serving as a backup receptionist on a regular basis as well as assisting with the administrative functions related to the smooth operation of the JFCS main office and the JFCS Squirrel Hill Food Pantry (SHFP). Primary tasks include greeting and directing visitors, answering telephone inquiries, helping with Food Pantry operations, and working on various administrative projects related to SHFP and other departments.

About JFCS Pittsburgh

In today's world, it is important that your life's work brings you value and purpose. By joining the team at JFCS, you will experience hands-on opportunities that directly help people in the Greater Pittsburgh region through life's changes and challenges.

Proudly voted by JFCS employees as one of Pittsburgh's best places to work for +10 years, our care and commitment to our employees and our clients is our top priority. We are looking for new employees who share our commitment to providing critical, high quality services to the community.

Benefits:

• Collaborative work environment and diverse staff
• 37.5 hours work week with flexible scheduling to support work-life balance
• Hybrid work model (part of the week in office, part remote)
• Sick Time = 12 days a year
• Vacation Time = starts at 2 weeks the first year and then increases with longevity up to 4 weeks total
• Additional paid time off for all employees = most federal holidays, 3-5 floating holidays (to be used at employee's discretion), and a number of Jewish holidays
• Comprehensive health insurance - medical, dental and vision
• Short and long term disability, life insurance and a 401k package for which JFCS contributes 4% of salary after the first year of service
• Annual longevity bonuses after the first year of service

Qualifications

• Bachelor's degree or minimum three years' experience as an administrative assistant

Required Skills/Abilities

• Comfortable working with a culturally and linguistically diverse client population
• Comfortable working with volunteers of all ages and backgrounds
• Excellent organizational and communication skills
• Proficiency in use of telephone systems, electronic data records and office equipment
• Proficient in Microsoft Office Suite and similar software
• Customer service oriented and pleasant demeanor
• Informational systems/data collection skills
• Ability to work collaboratively with others and follow directions

Duties and Responsibilities:

• Greets and directs visitors properly
• Answers and transfers phone calls, screening when necessary
• Responds to and resolves administrative inquiries and questions
• Handles mail and other communication materials
• Assists in collecting and entering data accurately into the appropriate system
• Assists in working with volunteers and clients
• Prepares reports as requested
• Prepares letters, summaries and other documents as needed
• Participates in staff development and training opportunities
• Assists with the acceptance, tracking, storing and distribution of food and donations
• Supports other administrative and program activities as required

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.