A Historic, Vintage Mid-Rise Condo located on Lake Shore Drive is seeking a stellar Onsite Property Manager, to add to their dynamic team here in Chicago. Join an organization with over 40 years in the real estate industry! This is a great long-term opportunity with a highly respected organization.
Your success will be because you are/have... Be thoroughly familiar with condominium documents and Illinois condominium law as well as other relevant codes, laws, and ordinances. Handle inquiries, suggestions, and complaints objectively and consistently.
Maintain harmonious relationships with owners, staff, and public. Enforce condominium rules and regulations fairly but firmly. Apply business management techniques and accepted business practices to all aspects of the position.
Liaise and cooperate with the Management Company. Assist in preparation for the Annual Meeting. Present a Managers Report prior to each Board Meeting.
Prepare and distribute memos and newsletters to Association members as directed. Investigate and report any accidents or any other potential liabilities to the Board immediately. Complete written repair work orders.
Approve all purchase orders within the established limit of $1,500.00 and ensure all merchandise ordered has a purchase order. Approve and code all invoices and forward to Management Company. Prepare budget.
Secure product information with costs and make recommendations within budget restraints. Keep abreast of developments in the field, including new products and new and less expensive ways of making repairs. Inspect property a minimum of once per week to make certain preventative maintenance is being performed and that building is clean.
Approve bi-weekly payroll time sheets for employees and forward to Management Company. Secure, analyze, and recommend acceptance of competitive bids for services from reputable suppliers. Oversee and work with any consultants or engineers retained by the Board including major contracts.
Solicit bids and proposals for projects as directed by the Board. Proposals of projects in excess of $1,500.00 shall be collected from at least three bidders. Maintain all service contracts and review vendor performance.
Maintain emergency and disaster plans and be personally available during periods of emergency or disaster. Hold quarterly staff meetings. Responsible for supervision of the Building Engineer to ensure competent, prompt, and courteous service to the unit owners.
The Manager will also ensure that a preventive maintenance program on major equipment is in place. Be familiar with various policies of insurance and coverages applicable to each type of insurance. Understand Associations coverages versus unit owners responsibility.
Job Requirements:How will you make an impact? Handle all administrative matters pertaining to employees, including hiring, training, motivating, disciplining, and termination. Establish standards and evaluate employee performance.
Recommend salary schedules and implementation. Establish and enforce personnel policies. Establish and maintain work and vacation schedules.
The Manager reports to the Board of Directors, taking direction solely through the President or the Presidents designee. The Manager is primarily responsible to the Board for the day-to-day administration of the property. Tasks and assignments may originate from the Board of Directors (as a group and as represented by the President) or from the Management Company where so directed by the Board.
From time to time, the Board may grant specific authority to another Board Member or a committee member. In these situations, the Manager will take direction from the designated party, but only as the direction relates to a specific time period and authority and assignment as established by the Board. In all other cases, when the Manager receives input, inquiries or requests from Board members, they are to be considered and dealt with in the same manner as when received from other residents of the condominium, that is, as communications from an owner and not from the Board.
If the Manager receives assignments other than those authorized by the Board, President, or Management Company, the Manager shall immediately seek resolution of the matter, is necessary, from the Board President. If the Manager is receiving conflicting instructions from Board Members or any other sources, the directions for the Board President shall take precedence over all other instructions, providing; however, that the Presidents instructions are not contrary to resolutions adopted by the full Board at a monthly meeting.
Jerome H. Meyer & Co