Executive Personal Assistant

A polished Executive & Personal Assistant (EPA) to manage key tasks, duties, and responsibilities to support maximizing performance in business + personal life and related companies. THIS POSITION WILL REQUIRE flexibility on the weekends and on call, to meet the demanding schedule of our Executive. This position will also require traveling between 50%-75% of the time with our Executive.

The candidate must be energetic, polished, professional, highly organized, trustworthy, proactive, attentive to detail, extremely sharp, and ready to complete daily tasks with a results-oriented mindset.

** Must have Executive and Personal Assistant Experience and live in Coachella Valley **

Specific Tasks:

• Managing calendar, appointments & scheduling maintaining proactive + professional communication
• Managing vendors including scheduling, assessing work quality, and processing payments
• Very attentively attending business & personal meetings logging detailed notes on critical tasks, timelines, and delegated duties; providing debrief summary reports on action items.
• Handling + organizing mail correspondence and sending out packages
• Managing extensive travel plans & reservations
• Conducting research & presenting a summary of information to support decision making
• Completing errands as delegated
• Handling bookkeeping & payment of bills / making purchases
• Communicating and coordinating with outside contractors and personnel
• Promptly & professionally responding to emails, text messages, and phone calls
• Communicate with team members and vendors in a professional manner. Cross-communicating with Team members to ensure relevant parties are informed
• Other duties as assigned.

Specific Mindset:

• Provide the highest level of responsiveness and services
• Strives for maximum efficiency and effectiveness
• Extremely focused on producing results & results oriented
• Must demonstrate a positive attitude and professional demeanor
• Discretion - position requires the ability to use the utmost discretion.
• Takes pride in being highly organized and is a copious note-taker to ensure no details are missed
• Takes pride in being available, reliable, and trustworthy
• Understands how to use verbal negotiation skills to positively persuade
• Problem solver and a very proactive approach

Required Skills:

• Computer & Technologically Savvy Mandatory
• Apple Products Savvy
• Microsoft (Teams, Calendar, Word, Excel)
• QuickBooks (Preferred)

Education and/or Experience:

• Minimum 3-5 years of executive + personal assistant experience
• Marketing, Legal or Finance background is a plus
• Executive or Personal assistant to high-level management positions
• Must be 21 yrs. of age

Work Location, Time & Conditions:

• This person must be ok with 50% travel.
• Requirement to meet vendors and go to locations, as needed
• Ability to attend events as needed while maintaining professionalism.
• Task shall range in complexity and include a mix of independent activities as well as team-involved tasks.
• Interruptions may occur and the planned daily schedule may change unexpectedly.
• Must maintain a clean and professional appearance at all times