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Administrative Assistant - Construction

Jacobs Idaho Falls, ID
  • Expired: October 03, 2019. Applications are no longer accepted.

Administrative Assistant - Construction
Description
Jacobs Federal Operations provides adepartment\. The incumbent performs a variety of detailed tasks and ongoing assignments\. You'll use your knowledge of defined Quality, Document Control, and Engineering procedures to select correct solutions and adapt processes and procedures as necessary to meet objectives\. The incumbent exchanges information related to engineering work, field construction, and subcontract management\. This position interacts with all departments and all levels of management, as well as with some external contacts\. Essential Duties & Responsibilities: Perform a variety of administrative tasks in support of the Construction department\. Use electronic systems to manage and track commitments and corrective actions, store and track communications and log documents\. Ability to take meeting minutes, scan/convert/upload documents including audit, assessment and surveillance data and documents\. Prepare and submit electronic and/or hard copy to Document Control\. Review documents for accuracy and completeness, ensuring documents meet standards for production\. Complete technical writing on a variety of subjects and help to compile technical document packages for submittal to the client and subcontractors\. Gathers, compiles, tracks and reports on information relevant to project assignment from multiple sources\. Set up and maintains files, refer callers, arrange meetings and conferences, receive, refer and answer mail\. Review drafts and finished documents for grammar usage\. Compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations using Microsoft Office Suite\. Compile, review, and analyzes data\. May design processes to enhance work flow\. Quality administrative support, Prolog Input, provide details minutes, procurement log and other duties as required\. Job location is at the Idaho National Laboratory, approximately 60 miles west of Idaho Falls, Idaho\.
Qualifications

  • High School diploma or equivalent required
  • USA Citizenship
  • 5 or more years of work experience or a similar combination of education and experience
  • Advanced Microsoft Office Suite skills
  • Above average keyboarding skills
  • Prior experience with engineering or construction support
  • Experience working in a fast paced environment with a wide variety of individuals Preferred Qualifications:
  • Proven attention to detail
  • Some university study or earned degrees
  • Technical writing experience/ability
Working Conditions & Physical Requirements: Regular standing, sitting, bending, and handling of hard copy files and documents\. Regular computer work\. Ability to move records boxes/records weighing up to 30 pounds, and stacks of paper weighing up to 20 pounds is essential\. procurement log and other duties as required\. Job location is at the Idaho National Laboratory, approximately 60 miles west of Idaho Falls, Idaho\.
Jacobs is an Equal Opportunity/Affirmative Action Employer\. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law\. Jacobs is a background screening, drug\-free workplace\.
Primary Location United States\-Idaho\-Idaho Falls
Travel No
Req ID: AER000355

Jacobs

Address

Idaho Falls, ID
83404 USA