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Administrative Assistant

JVS Toronto North York, ON
  • Posted: November 05, 2019
  • Full-Time

 

JVS Toronto is a registered charity in the social services sector providing career and employment services. Our employees make a difference affecting local communities by connecting jobseekers to employment and helping employers build their workforce in Toronto and York Region. The JVS Employment Source office, funded by MTCU , provides employment services to unemployed individuals of all ages, financial backgrounds and skills to help them gain employment within their field or a related field.  To achieve this goal, a range of services is provided at one location including information and referral services, one-on-one employment counselling, employment workshops, and job development/placement services. Learn more about the good work we do by visiting our website at https://www.jvstoronto.org/find-a-job/employment-source/.

 

Are you looking for meaningful work where you can make a noticeable difference in peoples’ lives? JVS Toronto will provide you with the opportunity to advance your career and give back to our community. To reward employees’ hard work, JVS Toronto offers a paid vacation allowance, health, vision, & dental benefits, an employee assistance program (EAP), and corporate discounts.

 

Administrative Assistant, Job ID #4016
Employment Source / Joint Program
Full-time / Temporary contract until April 2020 / Starting ASAP / Keele & Finch

 

We’re looking for someone who will:

  • Provide clerical support, including editing and formatting reports, preparing and completing agency and government forms, word processing of correspondence, reports and other materials, filing, faxing and photocopying.
  • Support Joint Program staff and management by producing statistical reports, handling financial documentations, and providing client service. 
  • Provide front desk/ reception duties and customer service to all clients, employers and visitors.
  • Set up, maintain and file client records in EOIS CAMS as requested.  Prepare rosters of clients as needed.  Assist with statistical and program reports.
  • Assist with organizing appointments, orientations, and workshops.  Contacts employers, clients and referring agencies regarding session start dates, interviews, appointments, etc.
  • Update client information on the JVS client tracking system and program specific database as per program needs and standards
  • Share receptionist duties for main agency switchboard and related tracking
  • Provide administrative support in processing claims for the training incentive component. Maintain up-to-date client and employer files.
  • Work closely with the Jane/Finch team, specifically with the YJC client registration and claims processing
  • Maintain office supplies and equipment. Assist location staff with all administrative and other related duties.

Flexible hours / evenings / weekends may be required for this position.

 

Minimum Qualifications & Experience:

  • High school graduate
  • 1-2 years of office administration experience
  • Strong interpersonal skills, customer service oriented
  • Effective verbal and written communication skills
  • Strong organization skills; detail oriented
  • Effective time management and problem solving skills
  • Computer literate; the ability to learn systems used by the agency (ie. SalesForce)

 

Our ideal candidate will also have:

  • Employment Ontario knowledge and exposure
  • A good understanding of the Jewish culture and traditions; fluency in Hebrew and / or Russian

 

 

 

Qualified applicants are invited to submit their resume & covering letter.

JVS is an Equal Opportunity Employer. If you require accommodation in order to submit your application, please contact JVS directly.

Our agency embraces diversity and encourages all qualified candidates to apply.

We thank all applicants for their interest in our agency, however only those selected for an interview will be contacted.

 

 

Qualified applicants are invited to submit their resume & covering letter.
JVS is an Equal Opportunity Employer. If you require accommodation in order to submit your application, please contact JVS directly.
Our agency embraces diversity and encourages all qualified candidates to apply.
We thank all applicants for their interest in our agency, however only those selected for an interview will be contacted.

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JVS Toronto

Address

North York, ON
CAN

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