Administration & Facilities Manager

About JCDecaux

JCDecaux is the #1 outdoor advertising company in the world, we are dedicated to giving brands unique voices and providing messaging platforms through the highest quality out-of-home solutions and first-class services.

Joining JCDecaux means choosing the number one outdoor advertising company worldwide and seeing new horizons in a team recognized for its momentum, creativity, and sense of innovation. We are dedicated to creating a motivated and diverse workforce.  If you’re looking to gain experience in advertising and work in a fast and fun culture, apply now!

For more JCDecaux US information, visit .

The Role:

JCDecaux is currently seeking an Administration & Facilities Manager who will report to our Chief People Officer and will be responsible for overseeing all aspects of the service and operations of the JCDecaux North America US worksites.

This is a full-time position based in our New York office and will operate in a hybrid work model.

Pay Range: $65,000-75,000

Key Responsibilities:

• Provide support, research, and administrative assistance on MBE / WBE requirements across Business Development, Operations, Legal and Finance. Including but limited to:
  • Identifying possible partners and preparing short lists for review
  • Vetting of short list of potential M/WBE partners by City/State for various JCDNA contracts and setting up exploratory meetings
  • Providing support to potential firms in applications to achieve M/WBE status and help JCDNA reach its M/WBE goals
• Guest management, including arranging conference rooms, building registrations of guests and guest passes.
• Manage Facilities Help Desk requests
• Submit ESB Workspeeds for office issues
• Place, receive and route a high volume of calls
• Manage all incoming and outgoing mail, packages, and UPS shipments.
• Ensure that first aid kit is well-stocked and in compliance with OSHA regulations
• Act as the on-site point person for all day-to-day office logistics and facilities needs
• Coordinate routine inspections and emergency repairs with outside vendors.
• Manage emergency and evacuation procedures.
• Collaborate with landlords and upper management on budgeting for facilities’ needs.
• Coordinate contracts and providers for services including security, parking, cleaning, and office supplies.
• Ensure that basic facilities, such as water and heating, are well-maintained.
• Act as liaison to external office vendors like building managers and engineers, HVAC, cleaning crew(s), and others as needed. Identify and delegate specific office repairs and maintenance to designated contractors/vendors in a timely manner.
• Responsible for the purchasing of office supplies and maintaining proper stock levels for all work sites.
• Oversee the day-to-day activities of the NY office.
• Partner with senior management to coordinate administrative and clerical support as needed, managing allocation of resources.
• Recommend and implement process and policies for administrative support needs.
• Prepare monthly rent statements and work with Finance to ensure timely and accurate payments.

Qualifications & Requirements:

• Bachelor’s degree desired but not required.
• Ability to work in fast-paced and demanding environments 
• Proficient in Microsoft Office: Word, Excel & PowerPoint.
• Excellent verbal and written communication skills.
• Good “problem solving” ability within a high-pressure environment. 
• Ability to be proactive and a team player.
• Strong organizational skills and attention to detail.

Benefits:

At JCDecaux, we value our employees as whole individuals and offer various benefits to support them. Some of our benefits include:

• Medical / Dental / Vision
• HSA / FSA
• Financial Health Support
• 401K Match
• Pet Insurance
• Commuter Benefits
• Wellness Incentives
• Employer Assistance Program

JCDecaux North America is an Equal Opportunity Employer. We value individuality and create an inclusive culture where variety is positively encouraged, and all employees are genuinely appreciated for what makes them unique.  All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

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