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Executive Assistant to the Chief Medical Officer

Iovance Biotherapeutics Inc
San Carlos, CA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description


The Executive Assistant provides comprehensive support to the Chief Medical Officer and their team, performing a wide variety of administrative duties. The ideal candidate is self-motivated, professional, and capable of managing their workload as well as their executives’ workloads, and proactively prioritize tasks in a fast-paced environment.

Specific Responsibilities:

  • Provide executive administrative and project support  including
  • Complex calendar management – coordinate and schedule meetings including with broad external partners
  • Prioritize inquiries and requests while troubleshooting conflicts
  • Plan, manage and coordinate extensive and complex travel arrangements
  • Administer correspondence, manage incoming calls, and prioritizes phone messages, emails and mail
  • Prepare and handle business expenses and reconciliations
  • Maintain confidentiality and exercise high degree of discretion
  • Make judgments and recommendations to ensure smooth day-to-day engagements
  • Partners across organizational boundaries to deliver outcomes with other Executive Assistants and business partners
  • Assist and coordinate corporate events
  • Negotiate corporate rates with travel agents/companies/vendor
  • Perform other special projects as needed.


Education and Qualifications:

  • Bachelor’s Degree or equivalent experience
  • 5 to 10 years of experience as an Executive Assistant to a C-level executive.  Experience working in biotech industry is preferred.
  • In depth knowledge of Microsoft Excel, Word, PowerPoint, and Outlook
  • Excellent interpersonal, oral, and written communication skills
  • Excellent writing, proofreading, and editing skills
  • Friendly and collaborative style in interactions with both internal and external partners
  • Sound judgement in handling highly sensitive and confidential information
  • Comfortable in a fast-paced environment with minimal direction and changing priorities

Physical Requirements:

  •  Sit for an extended time in front of a computer

Iovance collects, uses, and discloses your personal information in accordance with its Candidate Privacy Notice.

Iovance Biotherapeutics Inc


San Carlos, CA
94070 USA



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