Project Assistant Coordinator

Title: Project Assistant Coordinator

Reports to: President & CEO

Location: Kensington, Maryland

Anticipated Start Date: February 2021

PURPOSE

The International Eye Foundation (IEF) seeks to hire a Project Assistant Coordinator to support ongoing signature eye health programs. The Project Assistant Coordinator works in direct coordination with the President & CEO and senior staff to support the implementation of the following key interventions:

1. USAID's Child Blindness Program (CBP) – a five-year USAID-funded global pediatric eye health program where IEF is a subcontractor to Integrative Sciences (prime contractor).

2. SightReach Management program (SRM) – a program to develop eye hospitals' efficiency and sustainability in developing nations.

3. Onchocercias Control Program (OC) – a community-based program to control onchocerciasis (river blindness).

The Project Assistant Coordinator supports administration and coordination, program monitoring, reporting, development, and communications for each of these programs. For a detailed breakdown of roles and responsibilities by program and other duties, please see the section below.

USAID's Child Blindness Program (75%)

In coordination with IEF senior management and the Technical Advisory Group (TAG):

• Coordinate day-to-day communications in support of program efforts as assigned.
• Participate in program meetings, webinars, training, and other related activities.
• Manage documentation and filing specific to CBP (electronic and paper records).
• Support the TAG in completing grant-specific activities, including but not limited to the review of Letters of Interest, Full Applications, and preparation for the Review and Evaluation Committee (REC).
• Assist the TAG members with documenting grant negotiation and award processes, monitoring grantee technical implementation efforts, reports, and virtual site visits as assigned.
• Support the TAG in drafting quarterly and annual program reports, work plans, presentations, informational and training webinars, and other program deliverables.
• Support the TAG in the completion of quarterly and annual budget projections.
• Other responsibilities as assigned.

Sight Reach Management and Other Health Programs (25%)

Assist the IEF project team in maintaining monitoring, evaluation, and quality reporting:

• Coordinate, update, and maintain project portfolios (awards, contracts, work plans, budgets, progress reports) and electronic and paper files.
• Support communication and monitoring of partner status reporting and update the indicator database.
• Assist in organize quarterly program review meetings.
• Assist in writing and editing reports, proposals, and training curricula.
• Contribute to the preparation of social media communications and posts.
• Other responsibilities as assigned.

QUALIFICATIONS

· Minimum of 3-5 years of overall experience in project management, preferably in global health programming or other related fields.

· Exposure to USAID programming, best practices, rules, and regulations.

· Minimum of 2-3 years experience in grants management, including communication with grant recipients, monitoring activities, financials, or other related topics.

· Excellent organizational skills, with the ability to multi-task and respond to various tasks and requirements with competing deadlines.

· Excellent verbal and written communication and analytical skills.

· Familiarity with websites and social media communications.

· Proficient in Word, Excel, PowerPoint.

· Willingness to adjust work-hours to accommodate international time zones.

· Experience with public health, training, and social communications preferred.

· Able to commute to the office as necessary.

· U.S. citizenship or a valid U.S. work permit is mandatory.

EDUCATION

A minimum of a Bachelor's degree in management, social sciences, education, international development, public health, and marketing. An advanced degree, experience living or working in a developing nation, and French or Spanish knowledge is a plus.