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Chief Executive Assistant

Dallas, TX
  • Expired: over a month ago. Applications are no longer accepted.
Job Description
Chief Executive Assistant
Reporting to the President & CEO, the Chief Executive Assistant is responsible for performing multiple administrative functions that support the Executive and Development offices. The Chief Executive Assistant provides executive support in a one-on-one working relationship with the CEO and serves as a liaison to the board of directors and senior management teams.
Your responsibilities as the Chief Executive Assistant will include:        
  • Sustains CEO’s daily calendar of meetings and events and manages CEO’s contacts.
  • Prepares Word, Excel, PowerPoint presentations, agendas, reports, meeting minutes, special projects, and other documents in support of objectives for the organization.
  • Arranges travel and accommodations for executives.
  • Screens incoming telephone calls; takes and delivers accurate messages; responds to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
  • Coordinates executive communications, including taking high-level phone calls, responding to emails, and interfacing with key agency stakeholders.
  • Supports the development team by managing donor contributions, including entering gifts into donor database, sending timely donor acknowledgements, and running requested donor reports.
  • Responds to emails/texts/phone calls, with some contact outside normal business hours.
  • Represents the Agency and CEO in a positive and professional light through great follow-through skills and sound judgment.
  • Conserves CEO's time by reading, researching, collecting, and analyzing information as needed, in advance.
  • Creates and maintains an organized filing system of paper and electronic documents.
  • Manages sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the Agency’s reach, revenue, and reputation.
  • Performs additional duties as assigned.
To be successful, you should have:        
  • Minimum of 4 years of professional experience as an assistant to senior leadership.
  • Comprehensive knowledge of Word, PowerPoint, Excel, and Outlook.
  • Ability to have entry-level/basic knowledge of agency databases.
  • Exercises good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills.
  • Has strong organizational, project management, and problem-solving skills with impeccable multitasking abilities.
  • Has a high level of discretion to handle confidential information and sensitive data.
Additionally, you are required to have:
  • Valid Texas driver's license and proof of current auto insurance.
  • Fully vaccinated as defined by the CDC against COVID-19.
  • Pass an agency-administered, comprehensive background check satisfactorily.
  • Access to reliable transportation to travel throughout the metroplex.
  • Ability to work occasional evening and weekend hours.
Our client values their employees’ time and efforts. Their commitment to your success is enhanced by their competitive compensation and an extensive benefits package.
Plus, they work to maintain the best possible environment for their employees, where people can learn and grow with the company. They strive to provide a collaborative environment where each person feels encouraged to contribute to their processes, decisions, planning and culture.
To Apply:
To respond to this opportunity, please go to:
Our client is committed to a policy of equal employment opportunity. Employment decisions are not based on an individual’s race, color, religion, sex (which includes pregnancy and pregnancy-related conditions), gender identity, sexual orientation, national origin, marital status, citizenship status, genetic information, age, disability, political belief, membership or application for membership in a uniformed service, or any other unlawful basis.



Dallas, TX



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