Skip to Main Content
← Back to Jobs

Administrative Assistant – Part time

Insource Services Boston, MA
  • Expired: over a month ago. Applications are no longer accepted.

Job Title: Business Office Administrator
Department: Corporate
Reports To: Executive Coordinator

Mon-Fri 9am – 2pm

About Insource:

Insource provides expertise to our clients in the areas of HR, Finance and IT. Our clients include a diverse mix of businesses ranging from small venture-backed startups to well-established nonprofit organizations. We work closely with our clients’ staff, providing them access to the specialized knowledge they need to successfully operate and grow their businesses. We love solving problems and identifying opportunities for efficiency improvements for our clients. In fact, everything we do at Insource is focused on helping our clients achieve their mission and business goals.
We invest in our client relationships and passionately care about the service we deliver. Everything we do is centered on our core beliefs and we believe:

  • Understanding our clients’ culture and vision make us a better partner
  • Our cross-content perspective adds unique value for our clients
  • HR, Finance and IT start with people
  • There is always more than one way to solve a problem
  • In doing the right things for the right reason
  • Being easy to work with is core to who we are
  • Communication needs to be direct and candid
  • Happy staff leads to happy clients

What You’ll Do:

  • Work as a part of Insource Services’ corporate team to provide support to our business and general office functions such as assisting with answering phones, processing mail, greeting office visitors, maintaining office supply inventory, daily visits to bank, post office box, and other errands as necessary
  • Assist with corporate accounting functions, help prepare and process deposits, assist with processing accounts payable, payroll, monthly billing and regular upkeep of outstanding accounts receivables for all practice divisions
  • Assist with administrative tasks, timekeeping software updates and changes, data entry in Salesforce and other databases, generate and distribute relevant reports, establish and maintain files/records, meeting and event logistics, helpt to maintain website and other duties as assigned

What We’re Looking For:

  • Strong interpersonal skills and can interact and work effectively with diverse groups of individuals
  • Undergraduate degree preferred and/or relevant experience
  • Must have demonstrated proven adeptness at detail work
  • Proficient Microsoft Office Skills
  • General bookkeeping knowledge preferred
  • Ability to handle multiple projects and tight deadlines
  • Ability to maintain filing and organization of duties
  • Excellent customer service skills, both written and oral
  • Confidentiality and discretion to sensitive matters

Standard Company Competencies:

  • Adherence to the professional and ethical standards set forth by Insource Services while understanding and projecting Insource Services’ ethos
  • Motivated, self-directed, can work effectively both independently and in a team environment
  • Knowledgeable about Insource services areas and sub specialties
  • Commitment to Insource Service’ sustainable business practices and initiatives

Functional Competencies:

  • Work may be subject to frequent interruptions
  • Exposure to computer screens, extensive use of computer and keyboard
  • Sitting or standing for prolonged periods of time
  • Near visual acuity to review written documentation
  • Ability to hear and understand speech at normal room levels and on the telephone
  • Manual dexterity to operate a telephone and keyboard
  • Ability to climb stairs, bend, stoop, and lift up to 25 lbs.
  • Ability to travel periodically to activities and meeting in various communities in the Greater Boston area

At Insource we appreciate the value and richness of different perspectives and experiences. We constantly strive to be a more diverse and inclusive workplace. We work to make you feel welcomed and engaged as a valued member of the team. We provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, veteran status, or any other characteristic protected by federal, state or local law. In addition, Insource Services will provide reasonable accommodations for qualified individuals with disabilities.

Insource Services

Why Work Here?

Exposure to cutting edge technology. Outstanding growth opportunity.

Insource Services provides business solutions for companies large and small. Our expertise in core business areas helps ensure that our clients can focus on their core competencies - and their bottom line. Insource staff members fulfill critical functions that allow client-company principals to focus on delivering the product or service that determines the company’s success. We work with small to medium sized companies and we are growing.


Boston, MA