Accounts Payable Specialist

Accounts Payable Specialist

Why Join IEM?

We are a woman owned company in Emergency Management that embraces teamwork, collaboration, flexible performance, actionable solutions and integrity/ethics. Our work touches everyone. We produce results that matter. Results that save lives – join us while we build a safe, secure and resilient world.

Our culture:

IEMers believe in the greater good and it is our commitment to attract those who have excellent technical skills, creative minds and innovative ideas to keep propelling us forward.

Location: Morrisville, NC

Duties & Responsibilities 

• Fully responsible for all accounts payable functions (receive invoices, check accuracy, approvals, code, key-in, cut checks, mail, etc)
• Understanding of Project Accounting
• General knowledge of FAR regulations
• In-depth understanding of credit card reconciliations
• Manage the check writing, ACH and Wire process
• General understanding of Positive Pay requirements for each of the above processes
• Function as the subject matter expert for the AP process
• Ensure that the AP process follows proper procedures in accordance with GAAP
• Establish measures and manage associate workforce to promote an "excellence in customer service" focus and culture
• Recommend and implement continuous process improvements that streamline processes or reduce errors
• Provides oversight for the accounts payable database systems integrity 
• Supports management including development of ad hoc reporting as needed
• Responsible for managing vendor leases and recurring payments
• Responsible for accurate and timely review and approval of accounts payable reconciliations
• Supports financial and compliance audits of accounts payable system
• Prepares monthly reports and analysis on the accounts payable activity
• Review invoices for proper coding, approval, and compliance with company policies
• Print and review checks and corresponding reports, ensuring their validity and accuracy
• Respond to inquiries from clients, employees, and management
• Execute special projects and other related A/P functions as directed
• Experience with Certify Travel and Expense a plus
• Ability to document processes
• Other duties as assigned

Knowledge, Skills & Abilities

• Ability to understand key AP concepts
• Ability to address complex issues within the AP Team
• Flexible with Daily Schedules
• Ability to deliver a high level of Customer Service
• Ability to assess a problem and promptly resolve or escalate to Controller or other appropriate persons
• Capable of being entrusted with "confidential" information
• Ability to effectively communicate with all levels of an organization including external customers
• Ability to work well under pressure and manage multiple, concurrent tasks 

Qualifications

• 5+ years of Accounts Payable experience preferred
• Advanced knowledge and use of Microsoft Office products
• Medium to advanced Excel skills
• Deltek Costpoint experience preferred

Benefits and more:

• 10 paid holidays
• Vacation pay
• Sick pay
• 401 (K) plan with matching
• Company paid STD and LTD