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Administrative Assistant (Business Development)

Ingeteam Milwaukee ,WI
  • Posted: 22 days ago
  • $15 to $18 Hourly
  • Full-Time
  • Benefits: 401k, dental, life_insurance, medical
Job Description

Overview:  Responsible for supporting the Business Development Manager with data entry, purchase order management, reporting, basic customer-facing communications, and other administrative tasks.   The Administrative Assistant will support the serial product and after sales operation.

Responsibilities:  

  • Receive customer purchase orders via customer portals or email distribution, review vs. established price list or seek manager approval to enter in SAP
  • Enter customer purchase orders in SAP, Access database, and shipping logs
  • Create order acknowledgement in SAP and communicate promise dates to customers
  • Acknowledge orders and enter promise dates in customer portals
  • Manage basic communications with customers about order status
  • Collaborate with supply chain about open spare part purchase orders and material availability to confirm promise dates
  • Monitor production updates; transfer serial production machines from DCS system to SAP
  • Prepare delivery notes; share delivery notes, shipping documents, and shipment information with internal teams in a timely manner
  • Send picking requests to warehouse; collaborate with warehouse about inbound and outbound shipments and order status; archive shipping paperwork and update internal files
  • Communicate with trucking companies about pickup schedules; communicate inbound and outbound schedule to internal teams
  • Send daily, weekly, and monthly progress updates to customers, according to reporting requirements
  • Enter customer purchase order details in sales order management tools, update when order status changes
  • Maintain a consistent and organized folder structure with record of quotations, purchase orders, delivery notes, shipping documents, invoices, and other relevant order documents. Archive files in customer folders
  • Enter invoices in customer portal for timely payment
  • Maintain shipping logs and order trackers that are critical for reporting results to management
  • Communicate weekly updates to cross-functional and global teams
  • Prepare customer quotations; maintain database of open quotations and quotation status
  • Create work orders and sales orders in SAP for repair services; maintain order logs with updated information
  • Create documents for customer property being repaired onsite
  • Submit Test Reports and COC's in customer protocal
  • Review weekly accounts receivable tracker, follow up with customers regarding outstanding payments
  • Achieve KPIs as established by Business Development Manager in the Balanced Scorecard

Requirements:

  • Experience with Microsoft Office, Microsoft Excel required. 
  • Experience with SAP preferred.
  • Previous sales order management experience preferred.
  • Detail-oriented professional with excellent communication skills.
  • Must be able to prioritize various tasks.
  • Must have the ability to work independently and take initiative to accomplish tasks.
  • Must be able to work cross functionally with internal teams
  • Previous clerical/administrative experience preferred.

Academic Requirements:

  • High school diploma/GED required
Company Description
Ingeteam is a manufacturer specializing in power and control electronics and develops its products in the sectors of: Wind, solar, hydro and fossil fuel power generation. The company operates throughout the world and is committed to continually optimizing energy solutions globally. We are an Equal Opportunity Employer.

Ingeteam

Why Work Here?

Renewable energy company, very good work environment, great benefits and teamwork, opportunities for growth!

Ingeteam is a manufacturer specializing in power and control electronics and develops its products in the sectors of: Wind, solar, hydro and fossil fuel power generation. The company operates throughout the world and is committed to continually optimizing energy solutions globally. We are an Equal Opportunity Employer.

Address

3550 W. Canal St.
Milwaukee, WI
USA

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