Skip to Main Content
← Back to Jobs

Executive Assistant

Infotech Global Services San Francisco, CA
  • Expired: over a month ago. Applications are no longer accepted.

Job Title: Executive Assistant

Location: San Francisco, CA

Duration: 3+ months W2 contract with possible conversion

Leading Retail Company

This person will be supporting the Sr. Director of Strategy, Governance and Operations.

Job Responsibilities:

• Manage daily workflow for leaders (calendar, email, voicemail, phone, contacts, group/team meetings, expenses, filing, travel arrangements, presentations, etc.) as necessary and agreed upon with leader while providing general support and assistance to their teams.

• Manage calendars to maximize efficiency and schedule meetings with internal and external business partners.

• Arrange onsite and offsite meetings and events as necessary: Coordinate scheduling and logistics (coordinate conference rooms, equipment and catering as needed) creating agendas and providing documents and other meeting materials as necessary.

• Stay abreast of organizational changes; maintain accurate department organization charts, phone lists, email & voicemail distribution lists.

• Manage new hire/contractor set-up including procuring equipment, badges and ensuring workspace is set-up.

• Develop strong partnerships with all levels of internal and external business partners.

• Assist as needed in development of presentations in PowerPoint and Word.

• Handle reconciliation of expenses in an efficient and timely manner.

Qualifications

• 5+ years administrative experience required.

• Demonstrate professionalism and ability to maintain highest level of confidentiality.

• Excellent verbal and written communication skills.

• Strong interpersonal/people skills; ability to establish and build partnerships with all levels of management and business partners.

• Strong problem solving and follow up skills.

• Able to think independently, be proactive and take initiative.

• Exceptional time management, prioritization skills, and an ability to be flexible in reprioritizing.

• Able to handle multiple tasks/projects, concurrently, with tight deadlines.

• Excellent organizational and follow-up skills with attention to detail.

• Strong computer skills (e.g. Microsoft Office: Word, Excel, PowerPoint, etc.)

Infotech Global Services

Infotech Sourcing is a leading provider of IT solutions and services, specializing in the mission-critical project delivery within various IT sectors. The client base includes a range of global, Fortune 500 companies and public sector entities. Our teams support the entire project life cycle as it relates to planning, designing, building, testing and deploying off the shelf and custom technical solutions. We also provide consulting support and staff augmentation at every level of the project.

Address

San Francisco, CA
USA