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Grants Specialist

Indianapolis, IN
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

POSITION TITLE: Grants Specialist


Grant’s Manager


DEPARTMENT: Budget & Grants Management



The Grants Coordinator provides support to Budget & Grants Management and Capital Planning Divisions for subrecipient oversight. This position will work with the Budget & Grants Management and Capital Planning divisions to manage the subrecipients receiving federal grant funding. This position will be responsible for managing subrecipients and providing assistance in day-to-day operations. The Grants Coordinator is tasked with ensuring compliance of federal subrecipient funding. This position will help establish and maintain IndyGo standard operating procedures for subrecipient funding. This position will also assist, as needed, in responding to grant opportunities. Responsibilities subrecipient monitoring, formal grant correspondence and notification,, and other grant management activities as needed. This position requires an on-going partnership with the other divisions within IndyGo, as well as with outside organizations.


To be successful in this role, an individual must be able to perform in a satisfactory manner the functions listed below. The company will make reasonable accommodations to enable individuals with disabilities to perform these functions.

Essential Functions
  • Assist in the management of IndyGo’s Section 5307, 5310, 5339, and other Subrecipient Oversight Program for managing federal funding allocated to urbanized area subrecipients.
  • Facilitate conversations with subrecipients to allocate annual suballocations of federal funds.
  • Manage and monitor subrecipients to ensure all federal requirements are met.
  • Review and track reimbursement claims for eligibility and accuracy.
  • Coordinate claims/reimbursement reviews with Supplier Diversity and Procurement Departments.
  • Identify the potential for unspent funds within the subrecipient grant budget period.
  • Coordinate with subrecipients and managers to request carryover or reallocation of any unspent funding.
  • Prepare required reports for Federal Transit Agency (FTA), Indianapolis MPO, and/or management as needed monthly, quarterly, and annually.
  • Develop and maintain standard operating procedures for managing federal funds.
  • Assist Grants Manager with the creation of subrecipient grant proposal documents including but not limited to grant narrative and grant budget.
  • Manage calendar of existing subrecipient grant development activities: renewals, continuations, etc.
  • Assist in the collection of information, writing, submittals of opportunities, and administering of grants for the agency as needed.
  • Provide grant support to various division directors, managers, and staff as needed.
  • Ensure compliance with federal and agency policies.
  • Maintain regulatory knowledge regarding contracting for the organization to include laws, regulations and policies pertaining to the procurement process.
  • Provide assistance and support other departments and outside agencies as needed.
  • Perform other duties as assigned.

  • None.

To perform this job successfully, an individual must have the following education and/or experience.

  • Bachelor’s degree in political science, business administration, management, finance, planning, accounting, or a related field is required.
  • One to two years of experience in administration[KJ1] (administrative grant support) or compliance for federal, state, or other grants or experience in financial or legal compliance is preferred.

The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily. The company will make reasonable accommodations to enable individuals with disabilities to perform these functions.

  • Strong written and verbal communication skills; strong listening skills.
  • Strong analytic ability.
  • Strong organizational and time management skills.
  • Ability to continuously manage routine compliance tasks and follow-up with responsible parties.
  • Ability to interact with others, both in person and through phone, e-mail, and written correspondence.
  • Above-average decision-making and problem-solving abilities.
  • Above-average mathematical abilities (addition, subtraction, multiplication, division, percentages, ratios, and fractions)
  • Ability to monitor a budget, track and control expenses and/or revenues, and conduct financial analysis.
  • Working knowledge of federal codes and mandates surrounding federal grants management.
  • Above average understanding of civil rights requirements, such as EEO, DBE, and Title VI is preferred
  • Working knowledge of subrecipient and vendor management is preferred.
  • Ability to prioritize, organize, and manage tasks and time effectively; some flexibility is required.
  • Ability to operate office equipment, including copiers, fax machines, and phones.
  • Proficiency using a computer and related technology, including high proficiency with Microsoft Office, the internet, complex spreadsheets, and the structure of databases and query principles.


The physical demands described here are representative of those an individual must meet to successfully perform the essential functions of this job. The IndyGo will make reasonable accommodations to enable individuals with disabilities to perform these functions.

  • Ability to work in a fast-paced, deadline-oriented office environment.
  • Ability to work independently with minimal supervision.
  • Ability to sit for long periods of time and to move intermittently throughout the workday, occasionally between departments and/or facilities.
  • Local and/or evening and weekend travel is required on occasion



Indianapolis, IN
46222 USA


Non Profit