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Accounting Manager

Indianapolis Art Center
Indianapolis, IN
  • Posted: over a month ago
  • Full-Time
Job Description

Job Summary: Perform and accurately execute the day-to-day financial operations of the Indianapolis Art Center, including recording and maintaining accurate fund accounting records and reconciliations. Also includes preparation of financial statements, facilitation of the budget process, and coordination of the annual audit. Serves as the backup for processing payroll and accounts payable and provides assistance with the HR activities of onboarding staff and benefit enrollments.

Essential Job Functions:

Monthly Accounting Duties

  • Perform monthly account reconciliations, reconciling all balance sheet accounts to ensure accurate accounting records.
  • Record month-end journal entries.
  • Prepare month end financial statements.
  • Prepare and generate ad hoc financial analysis and grant reports as requested by VP of Finance + HR and/or of the Department heads.

Deposits, Receivables & Payables

  • Prepare and process Cash Receipts to proper funds and restrictions for deposit. Coordinate recording with Development, Events, Education and Guest Services. Reconcile all bank accounts monthly.
  • Prepare customer invoices and follow up on past due accounts.
  • Record all transactions from PayPal, Eventbrite, and Square.
  • Assist with the maintenance of employee credit cards and limits.
  • Serve as the backup for accounts payable entry and processing.

Payroll & Onboarding

  • Prepare journal entries to enter payroll into the general ledger and allocate related benefits.
  • Serve as backup for processing bi-weekly payroll.
  • Assist with onboarding new staff, including running background checks, completing E-Verify, assembling basic payroll documents and processing benefit enrollments /changes in the absence of the A/P and Payroll Manager.

Annual Duties and Reporting Responsibilities

  • Assist the VP of Finance + HR with preparing for the Art Center’s annual audit and 990, fiscal management of the Broad Ripple Art Fair and other events, financial management of other external reporting (Grants - Government reporting – Census), and other projects and programs as directed.

Additional Job Functions:

  • Attend meetings and conduct necessary correspondence to manage the Art Center’s accounting records accurately and effectively.
  • Prepare necessary financial forms and reports, as required.

Competency Requirements (Knowledge, Skills, and Abilities):

  • Knowledge and experience using Abila (Sage)-MIP Fund Accounting or other Non-Profit financial software strongly preferred.
  • Familiarity with ActiveNet or another POS system a plus.
  • Proficiency in Excel and Word.
  • Strong mathematical and analytical skills.
  • Ability to read and analyze financial reports.
  • Experience with ADP or similar payroll software preferred.
  • Excellent written and verbal communication skills.

Education and Experience:

  • Undergraduate degree in accounting or finance required, or a combination of education, training, and experience in a non-profit, fund accounting environment equivalent to a degree.
  • At least 2 years work experience in accounting, preferably nonprofit finance, in addition to undergraduate degree.

Physical Requirements and Working Conditions:

  • Must be able to move freely about the work site and perform routine physical and manual tasks associated with the position, including the ability to lift 10 pounds.
  • Must be able to work effectively with co-workers in a fast paced, team environment.

Please include a resume, cover letter and salary requirements with this application.

Must pass a criminal background check prior to employment.

The undersigned has read and understands the requirements of the position and (check one):

_____ can perform the essential job functions of the position without any accommodation.

_____ ­can perform the essential job functions with certain accommodations.

He/she also understands that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the position. Further, this job description is not intended to be a contract for employment.

Name: ________________________________________________

Signature: _____________________________________________ Date: _____/_____/_______

Indianapolis Art Center


Indianapolis, IN
46220 USA


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