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In Stepps Irvine, CA
  • Expired: over a month ago. Applications are no longer accepted.

Position overview

In STEPPS is hiring a non-exempt salaried scheduler position. We are seeking a talented and experienced scheduling coordinator to join our team.The scheduler is responsible for cancellations, planned absences, client terminations as well as the planning for new staff and staff separations. Substitute scheduling, social skills scheduling, and problem-solving skills are indispensable in this position. Additionally, coordination with clinical staff, and frequent and positive communication with parents and staff are pivotal.

Qualification and Experience

  • Proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Fluency in Spanish is a plus but not mandatory

Responsibilities include:

  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Cover the reception desk when required
  • Covers schedule of team members if absent
  • Handle sensitive information in a confidential manner
  • Updating caseload logs
  • Coordinate Social Skills and camp schedules
  • Audits employee schedules for rest breaks, meal breaks, mileage, and travel time
  • Communicates with client families for therapist cancellations
  • Communicates with therapist for family cancellations
  • Update employee calendars for availability changes
  • Assists with unconverted report
  • Scheduling clients and staff for services in-home and in our clinic
  • Professional interaction with families and staff via phone and email
  • Maintaining and updating staff and client schedules in our calendar software program
  • Monitoring client and staff availability changes
  • Tracking staff and client attendance and providing reports to the regional director and HR Manager
  • Ensuring schedule fulfillment of contracted hours
  • Assist with other tasks as needed

In Stepps

Why Work Here?

Awesome employees and management, room for growth, and rewarding experiences!


18008 Skypark Circle Suite 110 Irvine, Ca 92614
Irvine, CA