Sr Accounts Payable Specialist

SUMMARY: The Senior Accounts Payable Specialist is responsible for the review, reconciliation, and payment of the company's expenditures in a timely fashion. This requires not only accounting acumen, but also working knowledge of a company's operations in order to be an important business partner and a steadfast guardian of our cash flow.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

+ Full cycle accounts payable including invoice review, coding, approvals, data entry, and disbursements

+ Review the setup of new vendors including payment terms and banking information

+ Perform weekly process of disbursements via manual checks, wires, and ACHs

+ Assist third-party travel expense service with the audit of employee's expense reports for exceptions to ensure all company policies and procedures are followed

+ Assist in month-end closing procedures including AP reconciliation and AP accruals

+ Research and respond to inquiries (internal and external) regarding invoice/payment status, as well as, inquiries that require additional explanation or supporting documentation, providing the highest level of customer service

+ Reconcile company credit cards, ensure all charges are properly approved

+ Add value through process improvement and creating workflow efficiencies, e.g., reduce processing time, improve accuracy, and reduce paper-based processes

+ Assist in Auditor requests and Ad hoc reporting

+ Manage and participate in the day-to-day Accounts Payable processes including reviewing invoices

+ Monitor the Accounts Payable inbox on a daily basis to ensure that all invoices and other vendor communication are properly addressed

+ Follow up with customers / vendors regarding payment inquiries and billing issues

+ Research and resolve invoice discrepancies

+ Maintenance of vendor information, including W-9's, as needed for year-end 1099 issuance

MINIMUM QUALIFICATIONS

+ 3+ years of experience with AP

+ Experience with QAD ERP or similar system

+ Strong verbal and written communication skills

+ Strong organizational skills

+ Detail oriented and demonstrate a sense of urgency

IDEAL CANDIDATE

+ Accounts Payable experience in a high growth company

+ Ability to drive continuous improvement

+ Strong sense of ownership and willing to tackle challenges in a continuously changing environment

Powered by JazzHR