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Payroll Specialist

Icicle Seafoods, Inc. Seattle, WA
  • Posted: September 04, 2018
  • Full-Time

The Payroll Specialist will process multiple bi-weekly payrolls for both exempt and non-exempt employees in a multi-state environment. At peak capacity, the payroll load includes as many as 3,500 employees. Payroll processing includes ancillary payroll tasks including audits, tax payments, G/L reconciliation, garnishments and deductions, adjustments and documenting procedures. Responsible for preparing various reports, maintaining accurate files and accounting records as well as conducting analysis and account reconciliation on a frequent basis. Position reports to Payroll Supervisor and is non-exempt from overtime (paid for overtime).
Duties and Responsibilities:

  • Process multiple bi-weekly payrolls for exempt and non-exempt employees. This is high frequency, time-sensitive work.
  • Maintain knowledge of tax rules and regulations that govern payroll administration practices and ensure that payroll-related transactions are processed in compliance with external and internal policies, as well as applicable federal, state, and local regulations.
  • Perform General Ledger reconciliation process for all payroll accounts. Generate reports for actuals and accruals. Work with the Finance department on bank reconciliation.
  • Manage reconciliation of employee receivables.
  • Set up, process, and maintain changes to an employee's voluntary and involuntary deductions such as direct deposits, benefits and garnishments.
  • Reconcile and calculate payroll adjustments, issue checks, process manual checks and void checks as needed.
  • Assist with filing all required payroll tax reports and processing payments.
  • Prepare accounts payable garnishment check requests and 401(k) wire payments as required.
  • Assist department managers and staff by answering payroll procedural questions, as well as researching and resolving payroll problems and discrepancies.
  • Run and provide post payroll reports for 401(k) and deferred compensation to facilitate reconciliation for proper financial reporting and auditing.
  • Process all taxable fringe benefits along with all other year-end entries; review and assist in the distribution of employee W-2s.
  • Work with HR department and employees to process replacement payroll checks.
  • Work with HR department to collaboratively administer all company attendance and time reporting, benefits and payroll policies.
  • Assist with special projects as required.
  • Prepare supporting schedules for annual audit.
  • Perform other duties as assigned.
Skills and experience required:
  • At least a two year business degree with an accounting emphasis.
  • Minimum of 3 years of heavy payroll processing experience in a multi-state environment.
  • Experience handling bonuses, 401(k) and other benefits.
  • Must have excellent customer-service orientation and a high degree of professionalism.
  • Must be flexible, able to manage multiple tasks, and have strong attention to detail.
  • Ability to effectively communicate with internal and external contacts at all levels of the organization.
  • Excellent organizational, written and verbal communication skills.
  • Knowledge of payroll policies, procedures, and regulations.
  • Knowledge of general accounting and accrual principles.
  • Experience in month-end close and reconciliation process.
  • Strong research and resolution skills, problem solving skills, and data analysis skills.
  • Strong documentation, recordkeeping and filing skills.
  • Strong proficiency with UltiPro or similar HRIS systems, 10-key data entry and Microsoft Office software (Word, Excel, and Outlook).
  • Excellent organizational and time management skills to prioritize and coordinate workload with minimal supervision.
  • Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness.
  • Ability to handle confidential information in an appropriate manner.
  • Ability to maintain a professional demeanor at all times.
  • Prompt and reliable attendance is an essential function of this position.
  • Qualified candidates must be willing and available to work extended hours as needed.
Work Schedule:
  • Core hours are Monday - Friday 8:00 a.m. - 5:00 p.m.
  • Overtime is expected in order to keep up with all accounting and payroll deadlines, as the needs of the overall accounting department dictate.
Requisition Number: 17-0086
Post Date: 6/21/2017
Title: Payroll Specialist
Work Location/Vessel: Seattle Office - Headquarters
City: Seattle
State: WA

Icicle Seafoods, Inc.


Seattle, WA
98194 USA

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