HR Assistant

iVox Solutions is looking for someone that is self-motivated, outgoing and dependable. The candidate will need to have a thorough understanding of the HR/Administrative Assistant position with the ability to manage a busy Human Resources' front desk. The HR/Administrative Assistant is responsible for providing excellent customer service to all staff, clients and applicants. The HR/Administrative Assistant is also responsible for providing assistance to all departments.

PRIMARY RESPONSIBILITIES:

• Oversee all aspects of front desk office coordination
• Maintain office calendar to coordinate work flow and meetings
• Maintain confidentiality in all aspects of client, staff and departmental information
• Interact with clients, vendors, staff, and visitors
• Answer telephones and transfer to appropriate staff member
• Sort and distribute incoming correspondence, including mail and email
• Perform general clerical duties to include, but not limited to, photocopying, faxing, mailing and filing
• Compile data and prepare reports for presentation to the management team
• Support management in assigned project-based work

KEY COMPETENCIES:

• Must be able to work as a team and as an individual
• Proficient in Microsoft Office, Excel and Teams
• Good writing, analytical, problem-solving and organizational skills
• Knowledge of principles and practices of organization, planning, records management and general administration
• Understanding of HR processes procedures
• Ability to operate office equipment such as, computers, telephone systems, copiers, and printers
• Ability to follow oral and written instructions