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Secretary I

INDUS Technology, Inc.
Honolulu, HI
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

The candidate will support General Administrative and Program Financial Management Support. General

Administrative support involves documentation preparation and maintenance, Defense Messaging, travel,

telephone monitoring, visitor control, reporting and other general administrative tasks. Program Financial

Management Support involves financial tracking, timekeeping and document control point tasks. Reporting

requirements identified below are detailed in existing standard operating procedures and Contractor desk

procedures.

Job Duties:

Prepare general correspondence, memos, and letters, routing sheets, technical papers, manuals

and publications, instructions, and reports in accordance with established security and

administrative instructions and directives.

Copy, scan, reduce, fax, bind, route, file, distribute, archive, shred, and dispose of documents in

accordance with security requirements.

Prepare outgoing CLASSIFIED and UNCLASSIFIED material for mailing in accordance with security

regulations and procedures.

Maintain a classified mail log and perform follow-up on mail receipt confirmation and send tracer

notices to intended mail recipients to confirm receipt of classified items.

Perform distribution, filing, reproduction, scanning or archiving documents to complete distribution.

Maintain an auditable documentation control system in accordance with established instructions,

manuals and procedures.

Format draft messages, edit, correct, and notify originator and approver message is ready for

release. Assure authorized approver has signed the message for release and process through the

Government Defense Messaging System.

Perform visitor control by monitoring visit requests, validate security clearances, notifying the

Government point of contact of impending visitor, issuing/collecting badges and providing location

maps and directions. Notify host of arrival and escort visitor to host's desk or internal building as

needed and maintain the visitor log.

Prepare Visitor Base Access requests utilizing existing procedures, obtain authorization signature

from Government sponsor, and forward to Base Pass and Identification Office.

 

Prepare and post parking stall assignments and welcome signs for visitors. Prepare visit requests for Government personnel traveling to external Government commands or Contractor facilities. Requests shall be processed via the existing Government system. Maintain a file for all outgoing visit clearances. Answer incoming general telephone calls, forward call to intended receiver or take a message, if necessary. Deliver written phone messages intended receiver, or acting designee, with the appropriate urgency. Receive and post current Official Bulletin Board information. Monitor/maintain office supplies inventory, identify items requiring replenishment prior to depletion to the Government lead, perform market research for procurement and stock when material is received. Assist Government travelers with creation of travel orders in the Defense Travel System (DTS) for authorizations and vouchers. Prepare travel order amendments, retrieve orders, and interface with travel offices for changes in orders. Notify the Government traveler when documents are ready for review and signature.

 

Desired Skill Requirements:

o Total of Five (5) years in business, Government or military experience in administrative/office

operations.

o Two (2) years total experience in naval messaging, correspondence, Joint Personnel Adjudication

System (JPAS), and documentation.

Education/Equivalent: Associate's Degree desired in a field related to business operations

Travel Required: None Anticipated.

Company Description
INDUS Technology, Inc. is a premier, nationally recognized provider of quality professional services for industry and government. Our Company is synonymous with outstanding people, who take pride in partnering with our customers to provide quality services that are responsive, innovative and cost effective.

INDUS Technology, Inc.

Address

Honolulu, HI
USA

Industry

Business

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