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Data Entry Specialist

ID Care
Hillsborough, NJ
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

ID Care is seeking a Full-Time Data Entry Specialist. This position has a hybrid schedule, where for the first 90 days, the individual will work in the office then afterwards a remote schedule will be discussed with the manager.

General Summary: A non-exempt position responsible for entering all data, including patient demographics and insurance information, into the electronic medical records system (EMR) for the processing of claims in the office and in outside facilities. Also, responsible for checking eligibility of insurance plans for all claims.

Reports to: Billing Specialist Supervisor

Job Supervisory Responsibilities: None

Essential Job Responsibilities:

  • Gather charges and patient information, including pMD software, then obtain patient schedule for assigned facility for completion of patient demographic entry.
  • Enter patient demographic information into the EMR system for both new and existing patients from remote facility sites, including hospitals, rehabs, nursing homes, or pMD software.
  • Obtains medical records and patient face sheets as required.
  • Retrieve insurance authorization numbers from patient demographics and notate in patient's profile.
  • Review and verify patient insurance information, which includes checking eligibility or the payer's website. If insurance is invalid or inactive, then research would be required to obtain correct and updated insurance information.
  • Scans documents into shared drive.
  • Other duties as assigned.

Equipment Operated: Standard office equipment including computers, fax machines, copiers, printers, scanners, telephone, etc.

Work Environment: Position could be in an office or remote home office environment. Office environment is well lit with adequate heat and ventilation. Temperature can fluctuate throughout the year.



Education and Experience:

  • High School Diploma or equivalent.
  • Minimum of 1 year of data entry/billing experience in a medical setting. Front desk medical receptionist experience preferred.

Performance Requirements:


  • Knowledge of Microsoft Office, Word, Excel and Outlook.
  • Knowledge of grammar and punctuation.
  • Knowledge of medical insurance policies and plans. Experience with Medicare, Medicaid, and Managed Care plans, preferred.


  • Skills in both oral and written communication.
  • Excellent organizational skills.
  • Attention to details.
  • Typing at least 50 words per minute.


  • Ability to type and enter data quickly and accurately.
  • Ability to work to time constraints.
  • Ability to communicate clearly and efficiently.
  • Ability to independently meet deadlines.
  • Ability to multi-task

Mental/Physical Requirements: Requires sitting and standing associated with a normal office environment. Involves looking at a computer monitor for up to 8 hours per day. Occasional lifting of office supplies under 15 pounds.

Other Requirements:

  • Influenza: All employees of ID Care shall be provided the influence vaccine. Employees will be required to obtain the influenza vaccine by December 1 of each calendar year.
  • Covid: As of 8/1/2021, current ID Care employees will be required to be fully vaccinated. Employees may receive the vaccine from a provider, pharmacy, or outside health facility of choice. Staff are considered fully vaccinated: • 2 weeks after their second dose in a 2-dose series, such as the Pfizer or Moderna vaccines, or • 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine.
  • Effective 1/3/2022 Administration of an additional dose of vaccine 2 months after a JNJ vaccine and 6 months after an mRNA vaccine (Moderna or Pfizer) are required to be fully vaccinated.

ID Care is an Equal Opportunity Employer who does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Company Description
Get to Know New Jersey’s Leading Infectious Disease Specialists
In 1996, two independent infectious disease practices merged — evolving into the largest, private, independent infectious disease practice on the East Coast, and the second largest in the United States: ID Care. Today, ID Care is more than New Jersey’s largest network of board-certified infectious disease physicians. We are clinical leaders, innovators, and researchers, providing every patient we serve with personalized solutions — all focused on identification, treatment, and prevention of infectious diseases. Specializing in nearly every aspect of infectious disease — including HIV, Hepatitis, pneumonia, tick-borne diseases, and others — ID Care physicians offer the most effective prevention methods, accurate diagnoses, and state-of-the-art treatments available today.

Our Clinical Experts Deliver Your Life-Changing and Life-Saving Solutions
At ID Care, we are driven by our mission to lead in the prevention, diagnosis, and treatment of infectious diseases by providing innovative solutions to our communities.
The key values that inspire and guide our ID Care team’s decisions and actions include:
Care that is empathetic.
Compassion for all.
Collaboration that fosters teamwork.
Communication which is timely, transparent and respectful.
These are the ways ID Care connects patients and communities to the highest level of infectious disease services. As a longstanding partner with some of the most renowned healthcare organizations in New Jersey and the nation’s most prestigious government agencies, ID Care is a reliable resource with the right specialists, delivering the right care, at the right place and time. From wound and travel care to state-of-the-art infusion services — our focus is centered on providing superior, cost-effective results and safe outcomes.

Pioneering Excellence in Infectious Disease Care Nationwide
ID Care is a leading healthcare enterprise that is nationally recognized for infectious disease specialty services. That means we continually produce measurable results by providing the highest level of care across infectious diseases, infusion services, wound treatments, and travel care.
Every day, we collaborate with hospitals throughout the state of New Jersey to improve their healthcare delivery and patient safety. Our leading-edge epidemiology and antibiotics stewardship program allows our partners to provide patients with the least amount of medication to achieve the safest, and most effective results — leaving a resounding effect on both the individuals we treat and the communities we serve. And as we adapt to the ever-changing healthcare landscape, we’re developing a comprehensive service line that meets the needs of any infectious disease, under any circumstance, for any group, organization, or individual throughout the country.

ID Care


105 Raider Blvd.

Hillsborough, NJ



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